Admin Executive

Job Overview : Admin Executive

Were looking for an Admin Executive who can be the backbone of our day -to -day office operations at a fast -paced marketing agency. From making sure the workspace is always on point to handling coordination, vendors, office requirements, and everything in between ; you’ll basically be the person who keeps the chaos under control.

Office Administration & Operations

Manage the overall functioning of the office and ensure daily operations are running seamlessly. This includes coordinating routine administrative activities, handling office requirements, and maintaining operational efficiency across teams.

Facilities & Workspace Management

Ensure the office environment is well -maintained, organized, and functioning smoothly at all times. Coordinate with housekeeping staff, maintenance teams, and vendors to manage workplace upkeep, office requirements, and overall facility operations efficiently.

Vendor & Inventory Coordination

Handle vendor communication, office supply management, inventory tracking, and procurement of required materials. Ensure timely availability of essentials and maintain proper coordination with external service providers.

Event & Employee Coordination

Support in organizing internal events, celebrations, team activities, and office arrangements whenever required. Help create a well -managed and positive workplace environment.

Requirements

Communication & Coordination Skills

Strong verbal communication and the ability to coordinate effectively with teams, vendors, and external partners.

Ownership & Multitasking Ability

Someone who is proactive, dependable, detail -oriented, and comfortable handling multiple responsibilities in a fast -paced environment.

Technical Basics

Basic working knowledge of MS Office, Google Workspace, and general administrative tools.

Preferred Background

Prior experience in administration, office operations, front office, or workplace coordination roles is preferred. Experience in startups, agencies, or creative environments is a plus.