Admin Executive(Front Office)

Key Responsibilities:

Executive & Administrative Support

• Manage and prioritize calendars, appointments, and travel schedules for CEO/MD.
  

• Organize and coordinate meetings, events, and conference calls, including logistics and agenda preparation.
  

• Answer, screen, and redirect phone calls; take messages and follow up as required.
  

• Welcome and engage with visitors, clients, and partners in a professional manner.
  

• Draft, review, and manage internal and external communications, including emails, letters, and notices.
  

• Send greetings and communication emails for employee birthdays and work anniversaries.
  

• Manage incoming and outgoing mail, courier packages, and fax communications.
  

Documentation & Office Management

• Maintain traditional and digital filing systems to ensure data accuracy, confidentiality, and accessibility.
  

• Perform clerical and bookkeeping duties, such as invoice tracking and expense coordination.
  

• Coordinate travel bookings, including flight tickets, hotel reservations, and transport arrangements for leadership and employees as needed.
  

Collaboration & Support

• Work closely with internal teams to ensure smooth operational workflows.
  

• Prioritize and handle confidential information with discretion.
  

• Support leadership with special assignments as required.
  

Required Skills & Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
  

• Minimum 2–5 years of experience in Executive Assistant or Administrative roles.
  

• Strong written and verbal communication skills.
  

• Excellent organizational skills with the ability to multitask and prioritize.
  

• Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook).
  

• Experience in travel coordination and vendor management preferred.
  

• Ability to work independently with attention to detail, discretion, and professionalism.
  
  
  
  Interested can apply to [email protected] or [email protected] ,Bangalore based candidates preferred