Admin Manager

About the Job

DigiValet is looking for an Admin Manager who can independently manage and execute all aspects of office administration and facility operations. This role is critical to ensuring a seamless workplace experience by driving day-to-day execution, vendor coordination, staff supervision, and infrastructure upkeep.

What You’ll Do in This Role

• Independently manage day-to-day office administration and operations
• Coordinate and supervise support staff (housekeeping, security, pantry, drivers, etc.)
• Track, verify, and maintain staff, housekeeping & attendance records and admin documentation 
• Ensure timely availability of office supplies, including stationery, pantry items, housekeeping, and cleaning materials
• Supervise pantry operations, ensuring hygiene, quality, and cost control
• Prepare and submit monthly MIS reports related to admin, facilities, housekeeping and vendor management 
• Manage hospitality and arrangements for office visitors, clients, and guests
• Monitor and resolve infrastructure and facility issues, including infrastructure, ACs and other office equipment, maintenance and renovation work
• Create, implement, review and regularly update SOPs for admin and facility-related processes
• Coordinate with local vendors, negotiate commercials, ensure service delivery (monthly / quarterly visits, breakdown support, and manage timely AMC contract renewals
• Execute employee engagement initiatives and internal events end-to-end in close coordination with the HR & other teams
• Independently plan, coordinate, and execute event logistics including vendors, setup, and on-ground support

Required Skills

• 5–7 years of hands-on experience in Administration / Facility / Office Operations
• Strong execution and follow-through skills with attention to detail
• Excellent communication, coordination and collaboration abilities
• Proven experience in vendor handling, contract renewals, and negotiations
• Ability to prepare MIS reports and maintain structured records
• Good knowledge of office infrastructure, facilities, and local Indore vendors
• Comfortable handling multiple tasks in a fast-paced environment

Personality Attributes

• Team player
• Highly execution-driven with a strong sense of ownership
• Practical, solution-oriented, and proactive
• Calm and composed while managing daily operational challenges
• Approachable and service-focused
• Passionate about events, engagement activities, and workplace excellence
• Reliable team player who can also work independently