Key Responsibilities
1) Office & Facilities Management (HO + Branches)
* Manage day -to -day office operations: housekeeping, pantry, security, maintenance, repairs, utilities.
* Ensure branch/admin readiness: office upkeep, signage/branding execution, basic infrastructure and supplies.
* Coordinate office moves, new site setup, expansion, and refurbishments.
2) Vendor Management & Procurement
* Own vendor lifecycle: sourcing, negotiation, onboarding, rate cards, SLAs, renewals, performance reviews.
* Manage procurement of all admin supplies/services: stationery, consumables, furniture, electronics (admin side), printing, courier, housekeeping, security, maintenance.
* Maintain cost discipline through competitive quotes, benchmarking, and periodic renegotiations.
3) Travel, Transport & Guest Management
* Administer travel booking and policies (air/hotel/local travel) for HO and business travel.
* Manage company transport/driver coordination (if applicable), local conveyance and reimbursement admin.
* Coordinate guest visits, meeting room management, and corporate events.
4) Asset Management & Inventory Controls
* Maintain asset register (laptops/phones/routers/furniture/branch equipment as applicable).
* Coordinate tagging, issuance, transfers, returns, AMC/warranty tracking, and periodic audits.
* Maintain inventory controls for consumables and branch supplies to avoid stock -outs.
5) Admin Compliance & Documentation Hygiene
* Ensure proper documentation for vendor invoices, POs, GRNs, payment approvals, and records.
* Support statutory/commercial admin requirements: lease agreements, renewals, vendor KYC, insurance (admin side), and coordination with finance/legal.
* Maintain admin SOPs and internal controls aligned with audit readiness.
6) People Support (Admin Side)
* Onboarding readiness: workspace, access cards, basic facilities checklist.
* Coordinate employee support for office -related issues and resolve within defined TAT.
Requirements
Required Qualifications & Experience
* 5to 10 years of admin/facilities experience (BFSI / retail / Fintech preferred)
* Strong vendor negotiation & SLA management skills
* Hands -on experience with procurement processes, invoice controls, and asset registers
* Comfortable with travel and managing multi -city requirements. * Proficient in Excel/Google Sheets; experience with ticketing/tools is a plus
Skills & Attributes
* High ownership, execution -first, and comfortable in ambiguity.
* Strong stakeholder management (Operations, Finance, HR, Branch teams).
* Process orientation: can build SOPs and controls without over -bureaucratizing.
* Cost consciousness with quality focus.
* High integrity and strong attention to detail.
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