Admin Manager - Pune

Job Summary

We are seeking a highly organized and experienced Admin Manager to oversee the administrative and facility operations of our growing manufacturing company. The ideal candidate will have a proven background in managing administrative functions in a high-tech or manufacturing environment and will ensure smooth day-to-day office operations, vendor management, compliance, and employee support services.

Key Responsibilities

Administrative Operations

• Manage all office administration, ensuring the smooth functioning of the workplace.


• Develop and implement administrative systems, policies, and procedures.


• Maintain asset records, equipment tracking, and document control protocols.

Facility & Infrastructure Management

• Oversee maintenance and security of office and production facilities.


• Ensure compliance with safety standards and local regulations.


• Coordinate with utility and facility service providers (electricity, water, housekeeping, security, etc.).

Vendor & Procurement Management

• Manage vendor relationships for office supplies, equipment, and outsourced services.


• Negotiate contracts and service agreements to ensure cost-efficiency and quality.

Compliance & Documentation

• Ensure company compliance with statutory, legal, and regulatory requirements.


• Maintain proper documentation for licenses, contracts, and agreements.


• Support internal and external audits.

Team & Support Services

• Lead and manage the admin support team (housekeeping, drivers, front office, etc.).


• Support HR and Finance in logistics related to onboarding, events, and employee services.


• Manage travel bookings, accommodation, and local logistics for staff and visitors.

Industrial/Labour Safety

• Monitor and ensure strict adherence to all relevant labour laws, industrial safety regulations, and government compliance requirements (e.g., Factories Act, OSHA standards).


• Formulate, update, and enforce safety policies, SOPs, and emergency procedures in coordination with the EHS (Environment, Health & Safety) team.


• Maintain records of incidents/accidents and lead investigations to determine root causes, preventive measures, and reporting to statutory authorities.


• Ensure fire-fighting equipment is in working condition, conduct regular fire drills, and maintain emergency evacuation plans.


• Keep accurate records of safety audits, training sessions, MSDS (Material Safety Data Sheets), and compliance checklists.


• Liaise with local labour departments, fire services, pollution control boards, and other statutory bodies for inspections, renewals, and clearances.

Technology & Security

• Oversee CCTV monitoring and office tech infrastructure.


• Ensure data confidentiality and restricted access to sensitive areas (e.g., R&D labs, testing zones).

Project Support (Drone Industry Specific)

• Provide administrative support for drone testing sites, demo zones, and government-authorized manufacturing units.


• Coordinate with cross-functional teams for logistics during product trials or field demonstrations.

Required Skills & Qualifications

• Bachelor’s Degree in Business Administration, Facilities Management, or related field. MBA or equivalent preferred.


• 8–10 years of relevant experience, preferably in a manufacturing, aerospace, or tech-driven company.


• Strong knowledge of facility and administrative operations in a regulated industry.


• Excellent leadership, problem-solving, and interpersonal skills.


• Ability to manage multiple vendors, contracts, and cross-departmental coordination.


• Familiarity with regulatory bodies such as Municipal Corporation, MSEB.


• Proficiency in MS Office, ERP systems, and admin reporting tools.

Preferred Attributes

• Experience in handling admin operations in R&D and manufacturing companies.


• Understanding of industrial safety norms and Factory Act compliance.


• Hands-on, proactive, and resourceful personality.


• Strong ethical standards and integrity.