Admin Officer

The Organization is a Mumbai-based IT distribution and technology solutions
company specializing in IT infrastructure products, managed services,
networking solutions, and telecom technologies across India. Established in
2000, the company has built a strong presence in the Indian IT ecosystem
through its extensive partner network, operational excellence, and
customer-centric approach.

Department: Administration

Job Summary

The Admin Officer will be responsible for managing
day-to-day administrative operations, ensuring smooth functioning of the
office, coordinating with vendors and service providers, maintaining records
and assets, and supporting various departments with administrative
requirements. The role requires strong organizational skills, attention to
detail, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

• Manage
  day-to-day office administration and ensure smooth office operations.
  
• Coordinate
  with vendors, facility management teams, and service providers.
  
• Handle
  office maintenance, housekeeping, security, and infrastructure
  requirements.
  
• Manage
  procurement of office supplies, stationery, consumables, and equipment.
  
• Maintain
  records of office assets, inventory, and vendor contracts.
  
• Process
  and track administrative expenses, purchase requests, and invoices.
  
• Coordinate
  travel bookings, hotel reservations, and logistics for employees and
  visitors.
  
• Ensure
  proper maintenance of company vehicles, insurance, and related
  documentation.
  
• Support
  HR and Accounts teams with administrative documentation and coordination.
  
• Maintain
  employee attendance records and administrative reports as required.
  
• Coordinate
  courier, dispatch, and document management activities.
  
• Handle
  visitor management and front-office administration.
  
• Ensure
  compliance with company policies and office safety standards.
  
• Maintain
  organized filing systems and administrative records.
  
• Assist
  management with special projects and operational requirements.
  

Requirements

Required Qualifications

• Graduate
  in any discipline.
  
• 2–4
  years of experience in Administration, Facilities Management, or Office
  Operations.
  
• Good
  knowledge of vendor management and procurement processes.
  
• Proficiency
  in MS Office (Excel, Word, Outlook).
  
• Strong
  organizational and coordination skills.
  
• Good
  communication and interpersonal abilities.
  
• Ability
  to manage multiple tasks and meet deadlines.
  
• Attention
  to detail and problem-solving mindset.
  
• Fluency
  in English and Hindi.
  

Preferred Qualifications

• Experience
  working in an IT, Technology, Distribution, or Trading organization.
  
• Knowledge
  of facility management and office infrastructure administration.
  
• Experience
  in handling travel, logistics, and asset management.
  
• Familiarity
  with ERP systems and administrative reporting tools.
  
• Understanding
  of statutory documentation related to office administration.
  

Skills Required

• Office
  Administration & Facility Management
  
• Vendor
  Coordination & Negotiation
  
• Inventory
  & Asset Management
  
• Procurement
  & Purchase Coordination
  
• Documentation
  & Record Keeping
  
• MS
  Excel & Reporting
  
• Communication
  & Stakeholder Management
  
• Time
  Management & Multitasking
  
• Problem
  Solving & Attention to Detail
  
• Administrative
  Compliance & Process Management
  

Benefits