Administration & Operations Executive

• Answer phone calls, provide information to callers or connect callers to appropriate people
  
• Greet and provide general support to visitors
  
• Develop, implement and improve office policies and procedures
  
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
  
• Purchase materials and plan inventory
  
• Acting as an info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, housekeeping, etc.
  
• Handling office operations confidential mails, quotations, monthly billing, cheques, etc.
  
• Manage administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, employee induction etc.
  
• Taking care of office operations to ensure the office operates smoothly. This includes facilities management, fixed asset control & inventory, office cleaning & inspection and office fit out & renovation
  
• Prepare regular reports on expenses
  

Requirements

• Proven work experience as an Administrative Executive or similar role
  
• In-depth understanding of office management and daily operations
  
• Hands on experience with MS Office
  
• Excellent verbal and written communication skills
  
• Demonstrated strong organizational skills, including time management and ability to prioritize and manage a range of tasks pro-actively.
  
• logical thinking and problem solving skills
  
• Excellent analytical and team management skills
  
• Improve operational management systems, processes and best practices