Administrative & Training Coordinator

Title: Administrative & Training Coordinator

Business Unit: SGO

Job Grade: G11A

At Sun Pharma, we commit to helping you “Create your own sunshine”— by fostering an environment where you grow at every step, take charge of your journey and thrive in a supportive community.

Are You Ready to Create Your Own Sunshine?

As you enter the Sun Pharma world, you’ll find yourself becoming ‘Better every day’ through continuous progress. Exhibit self-drive as you ‘Take charge’ and lead with confidence. Additionally, demonstrate a collaborative spirit, knowing that we ‘Thrive together’ and support each other’s journeys.”

JOB DESCRIPTION:

As a Training Coordinator, your role is essential in managing the end-to-end operations of the Central Technical Academy (CTA), Vadodara, ensuring seamless administration, infrastructure readiness, and effective execution of technical training programs.

This role combines academy administration (50%) and training management (50%), ensuring the academy delivers high-quality, compliant, and impactful capability-building programs aligned with business and regulatory requirements.

Here are the key responsibilities:

1. Academy Administration & Operations

• Manage day-to-day operations of the Central Technical Academy (CTA)


• Ensure training infrastructure readiness (classrooms, equipment, materials, digital tools)


• Coordinate training schedules, calendars, and logistics across batches


• Handle vendor coordination (training partners, external faculty, infrastructure support)


• Monitor and manage training-related documentation and records


• Ensure audit-ready documentation for all training activities


• Track utilization of academy resources and ensure optimal usage


• Support budget tracking and cost control for training programs


• Drive process standardization and smooth functioning of academy operations

2. Training Program Management

• Plan and execute technical training programs aligned with business needs


• Coordinate with SMEs, QA, Plant, and functional teams to deliver training interventions


• Manage induction and onboarding programs for technical employees


• Ensure timely execution of the annual training calendar


• Track training completion, attendance, and adherence


• Support competency-based training initiatives and skill matrix updates


• Ensure SOP and compliance training coverage

3. Training Delivery & Specialized Programs

• Deliver selected technical / functional training sessions as required


• Facilitate specific modules depending on expertise (process, systems, compliance, etc.)


• Support Train-the-Trainer initiatives and internal faculty development

4. Compliance & Audit Readiness

• Ensure all training activities comply with GxP / GMP requirements


• Maintain training records and systems in audit-ready condition


• Support internal and external audits related to training


• Ensure retraining and certification compliance

5. Digital & Reporting

• Use LMS to track training data, completion, and compliance


• Generate periodic reports and dashboards for stakeholders


• Monitor overdue trainings and drive closure


• Support digitization and continuous improvement of training systems

6. Stakeholder Coordination

• Work closely with Plant, QA, HR, and functional teams for training execution


• Act as the central coordination point for all academy activities


• Ensure alignment between administrative planning and training delivery

Following skills are essential:

1. Communication Skills: Strong communication is crucial for interacting effectively with employees at all levels and ensuring training content is well understood.


2. Organizational Abilities: A Training Coordinator must handle multiple tasks simultaneously and manage training events efficiently.


3. Technical Aptitude: Proficiency in using tools like MS Office and Learning Management Systems (LMS) is valuable.


4. Building Rapport: The ability to build rapport with employees and vendors fosters a positive training environment.


5. Time Management: Effective time management ensures smooth coordination of training activities.


6. Education and Experience: A Bachelor’s degree and 6-8+ years' experience in Education, Training, HR, or a related field is beneficial.

Your Success Matters to Us

At Sun Pharma, your success and well-being are our top priorities! We provide robust benefits and opportunities to foster personal and professional growth. Join us at Sun Pharma, where every day is an opportunity to grow, collaborate, and make a lasting impact. Let’s create a brighter future together!