Administrative Assistant - India

Title:    Administrative Assistant                                

Reports to: Accounts, Office, & Personnel Manager

Status:  Employee - Liaison Office                             

Location: Mumbai, India

Foundation Overview:

The Max Foundation is a leading global health nonprofit organization dedicated to accelerating health equity. For more than 28 years, Max has pioneered practical, scalable, high-quality solutions to bring life-extending treatments and patient-centered health care to more than 100,000 people living with cancer and critical illness in low- and middle-income countries. Max believes in a world where all people can access high-impact medicines, where geography is not destiny, and where everyone can strive for health with dignity and with hope. Learn more at www.themaxfoundation.org.

Role Summary: 

The Administrative Assistant will report to the Accounts, Office & Personnel Manager in support of our organizational mission of accelerating health equity globally. The Administrative Assistant will primarily be responsible for general office upkeep and cleanliness, taking care of patients who visit the office, and preparing for events.

Responsibilities:

• Maintain neatness and cleanliness of office


• Help prepare for events by gathering materials and packing them in boxes


• Greet and communicate with patients who visit the office


• Record patient names and phone numbers on the register


• Serve patients eatables (ex. tea, coffee, juice, etc.)


• Keep track of BCR ABL reimbursement documents and send checks via post office to beneficiaries


• Support other team members, as needed

Qualifications:

• Associate’s degree or Diploma required, Bachelor’s Degree preferred


• Two-plus years of work experience in a professional setting, international or non-profit experience a plus


• Proficient in MS Office Suite, including MS Excel and MS Word


• Strong attention to detail and organizational skills, and able to manage multiple tasks simultaneously


• Flexibility and adaptability in a fast paced, growing organization


• Collaborate effectively with team-members across all departments

Skills and Attributes:

• Passionate about The Max Foundation’s mission and vision, and determined to lead and accomplish all goals related to current and future strategic plans


• High attention to detail and a high standard for quality work product


• Understanding of and comfortable in a global environment, with an emphasis on low and middle-income countries


• Passion for exceptional collaboration, and flexibility to do what it takes to elevate positive culture


• Comfort working in a complex, fast-paced, and high-workload environment


• Caring, humble, and people-oriented servant leader


• Resourceful, finds solutions using all available data to overcome challenges impacting the organization

Compensation: We offer compensation commensurate with experience. No relocation provided.

To Apply: Visit our website at https://www.themaxfoundation.org/careers to apply. Please include résumé and cover letter.

The Max Foundation is dedicated to diversity in staff and is an equal opportunity employer.