Administrative Officer

This role is for one of the Weekday's clients

Min Experience: 5 years

Location: Bangalore

JobType: full-time

We are seeking an experienced and highly organized Administrative Officer to join our team and ensure smooth day-to-day operations across administrative, procurement, IT support, and coordination functions. The ideal candidate will bring 5–10 years of relevant experience, strong communication skills, and proficiency in MS Office tools to effectively support our management and staff while driving operational excellence.

Key Responsibilities

Administrative Management

• Oversee day-to-day office operations, ensuring efficiency and adherence to organizational policies.
• Maintain accurate records, documentation, and filing systems (both digital and physical).
• Support leadership with calendar management, travel arrangements, and meeting coordination.
• Handle confidential information with discretion and integrity.

Procurement & Vendor Management

• Manage the end-to-end procurement process, including vendor sourcing, quotation evaluation, negotiation, and purchase order issuance.
• Develop and maintain vendor relationships to ensure cost-effective and timely delivery of goods and services.
• Monitor inventory, office supplies, and equipment, ensuring availability while maintaining budgetary controls.
• Maintain procurement records in compliance with company policies and regulatory standards.

IT Support & Coordination

• Provide first-level IT support to employees, including troubleshooting software, hardware, and network issues.
• Liaise with external IT vendors or internal IT teams for timely resolution of technical problems.
• Ensure smooth functioning of office systems, software licenses, and equipment maintenance.
• Support digital initiatives and assist in rolling out new technology solutions within the organization.

Communication & Coordination

• Act as a central point of contact between management, staff, and external stakeholders.
• Facilitate effective communication across departments to support collaboration and operational efficiency.
• Draft official correspondence, memos, reports, and presentations for internal and external stakeholders.
• Organize and coordinate meetings, workshops, and corporate events.

Presentations & Reporting

• Prepare high-quality presentations, reports, and dashboards for leadership review.
• Support management with data analysis and insights for decision-making.
• Ensure all reports and presentations are accurate, clear, and aligned with organizational objectives.

Skills & Competencies

• Administrative Excellence: Strong organizational and multitasking skills with attention to detail.
• Procurement Knowledge: Proven experience in vendor management, negotiation, and purchasing.
• IT Support: Ability to troubleshoot and coordinate IT-related issues effectively.
• Communication Skills: Excellent verbal and written communication with strong interpersonal abilities.
• Coordination & Teamwork: Adept at collaborating with cross-functional teams and stakeholders.
• Presentation Skills: Proficiency in preparing impactful presentations and reports for senior management.
• MS Office Expertise: Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
• 5–10 years of experience in administrative, procurement, or office management roles.
• Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Strong problem-solving, decision-making, and time-management skills.