Administrative Officer - The SRF School, Bharuch

The SRF School, Bharuch, is an upcoming school project under the leadership of the renowned SRF group. We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Roles & Responsibilities:-

Parent communication

• Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
• To send transport related messages reach in time.

Transport Management

• To make sure that school buses / cabs follow time schedule
• Transport route management
• Managing transport related operations in Shri Connect
• To make sure that all parent transport related queries are addressed properly
• To ensure safety of the children in school transport
• To train the school drivers periodically on traffic rules, children safety
• To ensure bus duty rooster for staff / support staff is followed

Canteen Management

• Ensure hygiene conditions in the school canteen
• Set up required systems and processes to ensure that there are not food related hazards
• Coordinate with the canteen vendor on daily basis to ensure delivery of food in time
• Set up a canteen committee as a core team member and supervise its functioning
• Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality

Event Management

• Oversee administrative arrangements for all school events
• Coordinate with the concerned agencies to ensure that arrangements are done on time
• Manage school trips and related arrangements
• Stay back in the school during night outs

Procurement

• Handle running and capex purchases
• Ensure timely collation of requirements to enable timely purchase
• Manage purchase related inventory
• Ensure proper distribution of purchase inventory based on school needs

Vendor negotiation and Management

• Ensure proper rates through vendors by proper negotiations
• Ensure timely payments to vendors
• Ensure timely deliver from the vendors

Housekeeping

• To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean
• Stock maintenance of house-keeping items
• Allocation of house-keeping items to support staff
• Procurement of house-keeping items

Contractual Staff Management

• Dealing with security guards and cab drivers
• Dealing with contractors for maids, drivers and guards
• Ensure availability of support staff in the premises by coordinating proactively with the vendor
• Ensure statutory compliances, related to contractual staff, through the vendor
• Leave management of support staff
• Ensure increase / decrease in number of support staff on campus based on school needs

Repairs and Maintenance

• To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related
• Plumbing
• Diesel and water
• Electricity related
• Horticulture
• Furniture
• Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs

Location: Village - Navetha, Near Jio Petrol pump, Bharuch

Age: 25 - 40 Years

Experience: 7 - 10 Years

Qualification: Graduate,Post Graduate.

Key Skills:

• Good Communication and Inter personal Skills
• Timely planning and execution of duties
• Co-ordination and management skills
• Resourceful