Analyst- Travel and Transport

What you’ll do:

Ground Transport Management
•    Oversee day-to-day operations of employee ground transport including office commute, intercity travel, and event-specific transportation.
•    Liaise with transport vendors for cab services, bus operators, and car rental agencies to ensure smooth service delivery.
•    Develop and maintain rosters for shuttle services or employee pickup/drop-off schedules.
•    Manage real-time tracking systems (if applicable) and ensure adherence to safety and punctuality standards.
•    Ensure all vehicles used for employee transport are compliant with legal and safety regulations.
Business Car Rentals
•    Coordinate the requisition and allocation of rental cars for official use.
•    Negotiate rental contracts and manage vendor relationships to ensure service quality and cost efficiency.
•    Track usage, fuel consumption, and maintenance schedules for rented vehicles.
•    Implement systems for vehicle booking and usage monitoring.
Vendor and Contract Management
•    Evaluate, onboard, and manage contracts with multiple vendors for air, ground, and car rental services.
•    Ensure compliance with Service Level Agreements (SLAs), maintain performance dashboards, and lead quarterly business reviews (QBRs).
•    Handle vendor billing, invoice verification, and coordination with finance for timely payments.
Cost Optimization & Reporting
•    Prepare monthly MIS reports detailing travel and transport costs, vendor performance, and usage analytics.
•    Identify areas for cost reduction and implement best practices.
•    Assist in preparing annual budgets for travel and transport expenses.
Policy Implementation & Compliance
•    Enforce the company’s travel and transport policy, updating it in line with industry trends and business requirements.
•    Educate employees on travel processes and policies through workshops, emailers, or digital platforms.
•    Ensure adherence to safety protocols, especially for female employees and late-night transportation.
Technology & Automation(Launch of MoveinSync across locations)
•    Use digital tools and platforms to streamline travel requests, approvals, tracking, and reporting.
•    Recommend and implement transport automation solutions such as app-based booking systems or GPS tracking tools.
Emergency Management
•    Be the point of contact for employees during travel disruptions, transport issues, or emergencies.
•    Maintain a contingency plan for critical travel needs or transport breakdowns.

Qualifications:

Key Requirements
Education & Experience
•    Graduate in Business Administration, Travel & Tourism, Logistics, or related field.
•    6-8 years of experience in corporate travel and ground transport management.
•    Experience working with travel management systems (e.g., SAP Concur, Travelport, Amadeus, etc.) will be an added advantage.

Skills:

Skills & Competencies
•    Strong organizational and multitasking skills.
•    Excellent negotiation and vendor management abilities.
•    Good understanding of travel compliance, visa processes, and insurance.
•    Proficiency in MS Office (especially Excel) and travel/transport management software.
•    Effective communication and interpersonal skills.
•    Ability to handle high-pressure situations and emergency response coordination.
•    Strong analytical skills and cost-conscious mindset.