AP Analyst

The Accounts Payables (AP) Analyst will be supporting accurate and timely completion of AP activities and maintaining records for the company. This will include, but not limited to, invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries. You are expected to have sufficient knowledge of associated regulations and internal controls to complete these activities.

You will report directly to the AP Team Lead and work closely with the AP team to ensure accurate and timely delivery of AP activities.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Stephen Lamb, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.  

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support. 

Key Responsibilities

Accounts Payable Operations

• Execute Accounts Payable (AP) activities in accordance with established processes.
• Process purchase order and non-purchase order invoices with accuracy and within defined timelines.
• Manage corporate P-card requests and generate P-card reports.
• Process payment files for travel and expense (T&E) claims and generate related reports.
• Conduct P-card and reimbursement audits to ensure accuracy and compliance.
• Perform vendor and supplier statement reconciliations.
• Identify and resolve reconciliation differences and aged items.
• Analyze AP records and generate accurate reports to support General Ledger (GL) reconciliation.
• Investigate, resolve, or escalate vendor, contractor, or employee queries as required.
• Escalate complex issues requiring judgment to the AP Team Lead and AP Specialists.

• Provide relevant data and inputs to AP Lead and Specialists to support query resolution.

Compliance and Controls

• Execute AP activities in line with defined policies, ensuring all transactions remain compliant.
• Ensure adherence to fiscal close calendars during period-end activities, maintaining alignment with impacted teams.
• Follow and document all Procure-to-Pay (P2P) controls accurately.
• Apply system and process knowledge to record AP activities and maintain supporting documentation.

Stakeholder Engagement and Coordination

• Build working relationships within the AP function and across cross-functional teams.
• Coordinate with the Master Data team to obtain required data inputs and address data-related issues.
• Engage with Shared Service Centre (SSC) teams to exchange information and address process dependencies.
• Contribute to process improvement initiatives where cross-functional coordination is required.

Skills & Experience  

• Minimum of 2 years of experience in Procure-to-Pay (P2P) Accounts Payable operations.
• Strong English communication skills, both written and verbal.
• Advanced MS Excel skills with demonstrated ability to interpret vendor and financial data.
• Foundational knowledge of finance processes, AP policies, accounting treatments, and statutory principles.
• Basic understanding of finance systems, ERP platforms, and related functional tools.
• Ability to execute AP tasks independently with minimal supervision.
• Ability to apply accounting concepts and standard practices to new or ambiguous scenarios.
• Capability to engage with stakeholders while maintaining service quality and managing expectations.
• Ability to operate in a high-volume, deadline-driven environment while maintaining accuracy.

Preferred Qualifications

• Experience with Microsoft Dynamics or similar ERP systems.
• Proficiency in additional languages beyond English.
• Bachelor’s degree in Finance, Accounting, Economics, or a related business discipline.

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

RWS Values 

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.