AR and General Ledger Clerk

Key Responsibilities

Accounts Receivable

• Proactively manage customer collections by following up on invoice receipt, acceptance, and payment commitments.
• Monitor customer portals such as Ariba and other electronic invoicing platforms to ensure successful invoice submission and approval.
• Maintain accurate collection and dunning records within EFACS.
• Drive internal actions to improve on-time cash collections and reduce overdue receivables.
• Prepare and circulate customer statements of account and perform monthly reconciliations and balance confirmations for key accounts.
• Review and assess customer credit limits and recommend revisions where appropriate.
• Post and allocate incoming cash receipts against customer invoices accurately and timely.
• Manage customer advance payments and milestone billing accounting, including month-end journal entries and revenue recognition adjustments.
• Review customer advances weekly and process required accounting entries.
• Raise monthly intercompany recharge invoices and support intercompany receivables reporting through HFM.
• Prepare debtor ageing reports and maintain impairment provisions in accordance with company policy.

Treasury & Financial Controls

• Verify banking details for newly created suppliers.
• Support physical verification of company assets.
• Maintain a register of manual journals and coordinate approvals.
• Monitor outstanding Bank Guarantees and coordinate release documentation with commercial teams and banks.
• Process cash pooling transactions and related intercompany accounting entries.
• Update treasury portals with cash balances and hedge information.
• Monitor foreign exchange hedge settlements and coordinate rollover activities.
• Support preparation of balance sheet schedules and HFM reporting requirements.

Payroll Administration

• Consolidate overtime inputs across multiple locations and submit payroll data to the external payroll provider.
• Prepare and maintain HR and payroll-related dashboards and reports.

Cash & Bank Management

• Perform weekly bank reconciliations and investigate outstanding reconciling items.
• Submit reconciliations for review within agreed timelines.
• Process international payments in accordance with company approval procedures.

Purchase Ledger

• Process proforma invoices accurately and schedule supplier payments.
• Maintain tracking mechanisms for outstanding supplier debit balances.
• Follow up with suppliers to obtain final VAT invoices and clear outstanding balances.

Intercompany & Recharge Accounting

• Prepare and raise recharge invoices related to royalties, intercompany cost allocations, rent, and utilities.
• Ensure accurate allocation, billing, and reconciliation of recharges.

Month-End Close Activities

• Prepare and post royalty accruals, bonus accruals, commission accruals, goodwill journals, prepayments, and other recurring accounting entries.
• Raise associated intercompany recharge invoices and withholding tax adjustments.
• Maintain foreign exchange rates within EFACS and perform FX revaluations.
• Generate and circulate inventory reports.
• Manage intercompany receivable statements and reconciliations with group entities.
• Post GRNI journals and reclassify advance payments within sales and purchase ledgers.
• Support timely and accurate month-end and quarter-end reporting.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Commerce, or related discipline.
• Part-qualified ACCA/CIMA/AAT or equivalent is preferred.
• 3 to 5 years of experience in Finance, Accounting, Accounts Receivable, or General Ledger functions.
• Experience working within a multinational environment is advantageous.
• Prior exposure to ERP systems such as EFACS, SAP, Oracle, or similar finance systems is desirable.
• Experience with Hyperion Financial Management (HFM) is preferred.

Skills & Competencies

• Strong understanding of financial accounting principles.
• Knowledge of accounts receivable, treasury, bank reconciliation, and month-end processes.
• Excellent analytical and reconciliation skills.
• Strong Microsoft Excel skills.
• Ability to prioritize multiple tasks and meet tight deadlines.
• Effective communication and stakeholder management skills.
• High attention to detail and commitment to accuracy.
• Proactive approach to problem-solving and continuous improvement.