Assistant Operations Manager

About the company

Call it a workspace, call it a playground for minds, call it a greenhouse for brands. We call it Workafella. At Workafella, we build high-energy workspaces designed to inspire fresh thinking, to let doers collaborate and to let businesses rise and shine. Caffeine healing and ergonomic comfort are the tip of the iceberg. Workafella is a vibrant ecosystem that inspires seamless productivity and quality thinking. We believe in the luxury of your productivity. Those are just a few of the many reasons to join the fold. Workafella is much more than just a workspace.

We are located in Mumbai, Chennai, Hyderabad & Bangalore where exciting events and meaningful interactions add value to our business. Workafella is your stairway to success.

Job Overview

We’re hiring an assistant manager operations to lead our already fantastic team. You’ll be responsible for managing the reception area, supervising front office staff, enforcing office policies, and ensuring guest services are exemplary & overall centre operations. Applicants should have experience in the hospitality industry, demonstrate a commitment to customer service, Manage the centre operations and come to work with a positive attitude. If you have management skills and enjoy providing excellent customer service, apply today!

Responsibilities

• Defining and implementing front desk objectives and procedures.
• Conduct detailed walk-throughs to ensure the building is well maintained, and safe and meets or exceeds customer expectations.
• Training staff and managing the shift schedules.
• Tending to client’s complaints and questions and providing exceptional customer service.
• Ensuring that the front desk and reception area are kept clean and organized.
• Managing budgets, records, and contracts.
• Supervising staff and all front desk activities including bookings, appointments, phone calls, and emails.
• Conducting performance reviews with the front desk staff.
• Performing administrative duties such as filing and updating records, among others, as needed.
• Direct and control operations at the centre front desk and ensure customer service meets our high standards for client satisfaction.
• Oversee the operations functions of the unit as per the organizational chart.
• Directly manages the employees daily, and supervises a complete centre. Is responsible for the overall direction, coordination and evaluation of the centre.
• Hire, train, and supervise front office employees, ensuring they provide excellent client services and enforce company policies
• Handle the front desk budget and order office supplies as needed.
• Conducts both routine and short-notice quality assurance audits with specific departments; holds employees accountable for performing audits regularly.
• Ensure the centre is working at the optimum condition with high levels of organizational effectiveness, communication, and safety.
• Approve and implement various policies to improve every department.
• Creates an operating environment that assures consistent Customer satisfaction

Requirements

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment