Assistant / Secretary

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

General Information

Provide autonomous administrative support for a dedicated team or Manager in the organization. The successful candidate will act as a trusted coordination partner, ensuring smooth day-to-day operations, effective communication, efficient calendar and travel management, and timely preparation of reports and presentations. The role requires strong organizational skills, discretion, attention to detail, and the ability to work effectively in a dynamic, technology-driven R&D environment.

Your Key responsibilities

• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).


• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.


• Take over time and travel management, and/or travel expenses for team members or Manager.


• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).


• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.


• Assist with the organization of employee engagement activities, workshops, conferences, and R&D events.


• Coordinate effectively with internal departments such as HR, Finance, Procurement, IT, Facilities, and Legal.


• Act as a central point of contact for administrative matters within the assigned R&D organization.


• Support communication and coordination across local and global teams.


• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and travel itineraries.


• Coordinate visitor management, meeting-room arrangements, office supplies, and other administrative requirements.

Your Qualifications

• Undergratuare/Graduate degree in Administration onr equivalent


• 5+ years of experience as executive assistant


• Experience supporting senior leaders, managers, or large technical and engineering teams is preferred.


• Experience in a multinational, engineering, technology, or R&D environment would be an advantage.


• Excellent organizational and time-management skills.


• Strong written and verbal communication skills.


• Ability to manage multiple priorities and work independently.


• High level of discretion and ability to handle confidential information.Strong attention to detail and accuracy.


• Professional stakeholder-management and interpersonal skills.


• Ability to work effectively with local and global teams.


• Proactive approach to problem-solving and follow-up.


• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.


• Familiarity with collaboration and meeting tools such as Microsoft Teams, SharePoint, and similar platforms.


• Ability to prepare professional presentations, reports, and management summaries.


• Willingness to work with flexible schedules when required to support global R&D stakeholders.

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

www.schaeffler.com/careers

Your Contact

Vitesco Technologies India Pvt. Ltd. 

Hemanth Hurudi