Assistant Voyage Manager

Activities / Description:

Liaison with Chartering-

• Assist the Chartering Department in collating the information required by customers during the pre-fixture negotiations. The information required may include:


• Details of the vessels specifications


• Cargo carrying capabilities


• Performance history of the vessel


• Assessing suitability for the trade


• Estimated Voyage Costs


• Port specific information


• Vessel scheduling 
  
  

  Execution of Voyage

  
  


• To liaise and coordinate with Brokers / Charterers, Agents, Internal departments on efficient & to facilitate execution of the voyage on a 24/7 basis.


• Liaising with accounting and prepare summary of outstanding, receivables.


• Ensure collection of all receivables to improve cash flow.


• Contest / defend and negotiate claims.


• Bunkering & Vessel Optimisation


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  • To ascertain that the vessel optimizes cargo intakes & to ensure vessel is sufficiently bunkered
  
  
  • Internal & External Liaison
  
  
  • To negotiate and appoint port agents, plan bunkers stems as per grades permissible to trading areas.
  
  
  • To bill for freight and other charterers claims and coordinate with post fixture group.
  
  
  • Post fixture inputs to Claims Coordinators
  
  
  • Review and approval of Port Disbursement accounts.
  
  
  • Record keeping and Data Management in company systems.
  
  
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    Admin Tasks for the Ops Team

    
    
  
  
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    -          Review Variance Reports and discussing with the Voyage Manager before finalizing for sending to the management.

    
    

    -           Maintain Off hire records / Vetting records for the Fleet

    
    

    -          Conduct Mirror Voyage creation and update in IMOS for specific voyages as required

    
    

    -          Prepare Rebill report using IMOS and send to other departments as required.

    
    

    -          Prepare voyage document folders for handing over to Claims & Demurrage Department