Associate

As an Associate – Company Secretary & Compliance, you will support the Company's corporate governance, secretarial, and regulatory compliance functions. You will assist in organizing Board, Committee, and Shareholder meetings, preparing meeting documentation, maintaining statutory records, and ensuring timely filings with regulatory authorities such as the Ministry of Corporate Affairs (MCA), Stock Exchanges, SEBI, and RBI.
The role also involves supporting compliance under SEBI Listing Regulations, Insider Trading Regulations, FEMA/RBI requirements, and other applicable laws. You will assist in the administration of ESOP/RSU programs, investor services, annual report preparation, and coordination with auditors, registrars, regulatory authorities, and internal stakeholders. Additionally, you will help monitor compliance across the Company and its subsidiaries, maintain compliance tools and records, and contribute to strengthening governance and compliance processes.

1.  Compliance under the Companies Act, 2013 and other allied acts
   • Ensuring timely and strict compliance with the requirements of Companies Act, 2013 and Rules made thereunder + other allied Acts including compliance under Secretarial Standards of ICSI.
   • Organising Board / Committee / General Meetings including issue of Meeting Notice, preparation of Agenda, compilation of necessary documents, organising meetings, preparation of Minutes and action taken report and all other matters in connection therewith.
   • Matters related to appointment of Board of Directors / Key Managerial Personnel and all activities relating thereto.
   • Filing of necessary forms / returns with Ministry of Corporate Affairs including publication of statutory notices.
   • Matters related to Meeting of Independent Directors and Board Evaluation Process.
   • Printing & Mailing of Annual Report: Co-ordination with internal / external stakeholders and compiling necessary inputs for preparation / finalization of various sections of Annual Report viz., Boards’ Report, Corporate Governance Report, Notice of AGM, Business Responsibility & Sustainability Report, Management Discussion & Analysis Report etc., liaisoning with Agency and Printer for printing and mailing of annual report to shareholders.
   • Maintenance and updation of statutory registers and records
2. Compliances under Regulations of SEBI / Stock Exchanges
   • Ensuring timely compliance with the requirements of SEBI Listing Regulations, SEBI Prevention of Insider Trading Regulations / Takeover Code, and other regulations / circulars / notification of SEBI / Stock exchanges, as applicable to a listed company.
   • Filing of necessary forms / returns / intimations on periodical basis with SEBI / Stock Exchanges, including publication of statutory notices / financial results.
   • Administration of Tool for Prevention of Insider Trading, Maintenance of Structural Digital Data under SEBI PIT Regulations and all matters related thereto.
3. Compliances under RBI / FEMA Regulations
   • Filing of necessary forms / returns with RBI / Authorised Dealers in relation to Allotment of Shares / Employees’ Stock Option Plans etc,
4. Administration of Employees’ Stock Option Plans / RSUs
   • Attending to activities relating to grant of options under ESOP / RSU Plans, obtaining Board’s / Committee’s approval, allotment of shares, effecting corporate action thru NSDL / CDSL for crediting of shares to allottees and listing of shares on stock exchanges with necessary trading approvals.
5. Liaisoning with External Stakeholders
   • Liaisoning with Statutory Authorities viz., Ministry of Corporate Affairs, Stock Exchanges / SEBI / Registrars & Transfer Agent and Dividend Bankers and attending to all matters related thereto.
   • Liaisoning with Secretarial Auditor, Statutory Auditors, External Consultants in relation to Secretarial Audit / Corporate Governance Audit / Statutory Audit and attending to all matters related thereto.
6. Investors’ Services
   • Shareholders Management – Transfer / Transmission of Shares, Issue of Duplicate Share Certificates, Demat / Remat of Shares, Redressal of Shareholders’ Grievances, Mailing of Annual Report to Shareholders, etc.
   • Dividend disbursement / administration including transfer of unclaimed dividend and shares to Investors’ Education and Protection Fund
7. Management / Administration of Secretarial / Compliance related Tools
8. Other Compliances
   • Managing compliance activity of the Company & its subsidiaries (both India and abroad) to ensure that all regulatory requirements at entity level is complied with, including streamlining and monitoring the compliance mechanism, obtaining compliance certificates periodically from internal stakeholders, reporting on compliance to the Board, and advising / taking remedial action to address issues, if any.

Mandatory Skills:

• Qualified Company Secretary, preferably with law graduation with 2 – 4 years of experience in handling company secretarial & compliance related matters of a listed company.
• Comprehensive understanding of Acts, Rules & Regulations and ensuring strict compliances.
• Good communication & presentation skills, interpersonal & relationship building skills with exposure in interacting with various statutory authorities, for timely redressal of various issues.

• Experience: 2 to 4 years’ experience in handling company secretarial & compliance related matters.
• Education:  Graduation Degree in Law or an equivalent qualification.