Associate Manager - R&D Document Management

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

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Position Description: This role is responsible for providing support to the global regulatory and pharmacovigilance departments regarding regulatory and pharmacovigilance information of the legacy products and sites. Additionally, this role is also responsible for performing data and document management initiatives

Functions, Duties, Tasks: 

• Responsible for the functional review of information entered in Vault RIM by global and affiliate users worldwide. 

• Giving support to users about how to enter information in Vault RIM by having calls with them. 

• Ensuring that information is setup technically correct in Vault RIM.  

• Give support to publishing team to make the export file name available in Vault RIM for their publishing tasks. 

• Creating and updating templates of the country specific submission binders in Vault RIM to align with local guidance. 

• Ensuring that meta data on document level in Vault RIM is accurate. 

• Creating a positive working environment within the Vault RIM team. 
• Prepare and standardize PDF files for migration, ensuring compliance with business practices (e.g., sizing, OCR, metadata application).
• Execute independent data and document migrations into appropriate repositories, adhering to established migration strategies.
• Train new team members for Document Migration tools and processes.
• Conduct comprehensive document migration verification and quality reviews processes to ensure data accuracy and integrity for team members and ensure quality output.
• Proactively communicate and collaborate with team members to clarify migration requirements and resolve challenges

Minimum Qualification (education, experience and/or training, required certifications): 

• Relationship skills. 

• Experience of 3 – 8 years. 

• Basic knowledge of Vault RIM and Vault Clinical 

• M.Sc  in any Life Sciences related discipline or M.Pharma 

• Good knowledge about systems. 

• Excellent interpersonal and communication skills. 

• Good planning and organization skills. 

• Strong attention to detail. 

Additional Preferences: 

• Ability to work independently and as part of a team.  

• Ability to communicate effectively, verbally and in writing.  

• Effective interpersonal skills.  

• Create positive work environment that is aligned with company objectives.  

• Work effectively and flexible within and across teams and external collaborations to achieve overall Elanco deliverables. 

Other Information:  

• NA 

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.