Associate Vice President - Commercial

POSITION DETAILS

Position Title – Associate Vice President - Commercial

FUNCTION: Commercial

SUB-FUNCTION: Commercial Centre of Excellence (CCOE)

SUPERVISOR POSITION

Head – Commercial & Sustainability

LOCATION: Mumbai

POSITION PURPOSE

This position leads the Commercial Centre of Excellence (CCOE) and supports the Commercial team. It also manages Audits, Analytics, processes, and compliance.

POSITION SIZE

FINANCIAL / OPERATIONAL

NON-FINANCIAL

Budget Management of USD 0.5 Billion Dollars

6000 POs per annum

Processing transactions worth US$ 700 million per annum

DIRECT REPORTEES: 4

INDIRECT REPORTEES:4

GEOGRAPHICAL COVERAGE: Domestic

POSITION CONTEXT

Management of internal stakeholders is an important activity as there are a lot of system issues.

POSITION SPECIFICATION

Education: MBA/CA

Experience: Minimum 12 years’ experience in P2P & PBF process, project implementation and risk control

TECHNICAL COMPETENCIES:

• Proficient understanding of SAP S4– MM, Content Financial & FI module, Ariba, Anaplan, Conga CLM, Tableau, Advanced Excel, Analytical bent of mind
• Strong understanding of Procure to Pay ( P2P ) process & PBF ( Planning, Budgeting & Forecasting ) process
• Prior Knowledge of ‘Order-to-cash (OTC) or demand planning would be considered a plus
• Able to translate business needs into technical solutions

BEHAVIORAL COMPETENCIES

Strong initiative, proactive problem solving, independent decision making, strong analytical skills, out-of-the-box thinking, and good communication skills.

Self-starter and able to manage multiple projects and priorities

Able to influence peers and senior management

Strong project management expertise

AREAS OF RESPONSIBILITY

Procurement Support

• Support the procurement team in preparing and maintaining all appropriate/required documentation related to Procure to Pay, ensuring compliance with established internal approvals are obtained.
• Develop operational metrics that measure overall performance, driving continuous improvement and exception management.
• Monitoring of the team’s performance/activities and implementing immediate action at any time is needed.
• Manage a team for issuance of up to +500 Purchase Orders (POs) per month and vendor onboarding process
• Implement process improvement and best practices to continually scale our processes, tools and systems.
• Identify and rapidly implement solutions to resolve issues affecting internal and external stakeholders in the procurement process.
• Deep dive and investigate complex procurement problems and work through solutions.
• Develop relationships across various SPNI offices / SPE and support in launches & change projects
• Create reports to analyse and report complex data sets to drive optimal procurement decisions.
• Support Procurement Team
• Drive Operational Efficiencies
• Adhere to SLA
• Effective Project & Stakeholder Management
• Lead resolution of repetitive issues or work process disconnects

Risk and Compliance Management

• Lead identification, evaluation, and mitigation of procurement risks that could impact the firm’s reputation, operations, financials, or security.
• Periodically assess procurement-related processes for quality and robustness, identify gaps or inefficiencies, and propose solutions and improvements to balance efficiency with risk mitigation.
• Maintain and periodically update the commercial policy documents, such as commercial SOP, preferred vendor list, and manuals.
• Manage audits for commercial departments – including SOX, Corp audit, and Internal Audit, including but not limited to providing required data to auditors, clarifying and ensuring closure of observations, and implementing remediation measures.
• Ensure the system configuration is in line with the commercial policies and COFA, reviewing it on a periodic basis.
• Oversee and manage the operations related to the Commercial Audit Desk and Studio account operations
• Oversee the exceptions to the policy and take requisite approval as required.
• Coordinate with the LA office and initiate required approval for various cost commitments as required.
• Drive vendor due diligence process as per the policy
• Risk Identification & Remediation

External Stakeholder Management

• Data Analytics
• Develop analytical solutions, perform data analysis, generate insights and provide senior management reports and data insights.
• Ensure integrity and transparency of the data sources and manipulation steps across SAP, CLM, MDM and ARIBA.
• Act as a functional expert, translating SPNI Procurement and stakeholder needs to agree on the most optimized and balanced solution. Analyze procurement-related data from various sources and translate it into actionable insights.
• Understanding procurement functions, including spending analytics, contract management, sourcing, supplier management, risk management, and compliance.
• Support the development of enriched procurement supplier data, linking master data sources (ERP, eSourcing, contracts, external tools) with transaction-level details to enable detailed analysis.
• Working with SPNI Tech and Finance partners, build and transfer knowledge/expertise on SPNI data and Business Intelligence (systems, feeds, governance).