Billing Specialist - AQS

Anaqua is seeking a highly motivated and proactive AP & Billing Specialist to support our continued growth. In this role, you will work closely with our invoicing team and our Corporate Finance team in France/US, contributing to billing, upload, collections, and accounts payable activities across the organization.

This position offers the opportunity to collaborate in an international environment and to be involved in a variety of finance-related processes, including client billing, vendor management, and special projects.

Key Responsibilities

• Enter vendor invoices accurately into the General Ledger system


• Monitor and manage vendor email communications


• File and maintain vendor invoices electronically in compliance with internal procedures


• Upload LEDES invoices to clients’ preferred eBilling platforms (e.g. Legal Tracker/Serengeti, CounselLink, T360, etc.)


• Communicate with clients to resolve billing inquiries and discrepancies


• Follow up on and collect past-due balances


• Provide daily reports and status updates to the Corporate Accounting team


• Participate in and support projects related to annuities billing as needed
  
  

Qualifications

• Strong verbal and written communication skills in English


• Familiarity with eBilling platforms (e.g. Legal Tracker/Serengeti, CounselLink, T360, or similar systems) is highly required


• Hands-on experience with vendor invoicing, billing processes, and collections


• Intermediate proficiency in Excel, including experience with functions such as VLOOKUP, SUMIF, SUMIFS, and similar formulas

• Strong organizational skills with a high level of accuracy and attention to detail


• Ability to manage multiple priorities in a fast-paced, deadline-driven environment


• Excellent communication skills, with the ability to interact professionally with clients, vendors, and international teams


• Comfortable working in an international environment; English proficiency required


• Proactive, reliable, and solution-oriented mindset, with a strong sense of ownership

Experience & Education

• 1–2 years of experience in Accounts Payable, Billing, or a related finance role


• Bachelor of Commerce (B.Com.) or equivalent degree in Accounting, Finance, or Business