BPE & Control - Contract Management, PR-PO and Control

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.
 
We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference. 

What truly sets us apart is how we work. 

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done. 

We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.  

Job Title

BPE & Control - Contract Management, PR-PO and Control

Scope
Europe Full time

Location
Pune, India

Terms

Full time

The role

Responsible for driving a standardized, compliant, and efficient PR-to-PO process across GBS. Owns global process design, governance (ToA/SoD), and system workflows (ERP/e-Procurement) to ensure right-first-time PO creation, faster cycle times, and improved data quality.

Leads process optimization, automation, analytics, and change management to reduce exceptions and maverick spend, while enhancing stakeholder experience and enabling scalable digital solutions in collaboration with IT and Operations.

What you'll be responsible for

Process Management & Design

•Define and maintain the end-to-end PR→PO global process design, including process maps (BPMN), SOPs, and Desktop Procedures.

•Set entry/exit criteria for PR quality (specs/SoW, coding, tax, terms, budget validation) and release strategy standards.

•Standardize usage of catalogs, contracts/framework orders, blanket POs, service entry sheets, and spot-buy pathways.

•Harmonize approval matrices per Delegation of Authority (DoA) and enforce Segregation of Duties (SoD).

       Governance, Policy & Controls

•Manage PR→PO policy, guidelines, and exception management (thresholds, preferred suppliers, sourcing routes).

•Ensure alignment with SOX/ICFR, anti-bribery/anti-corruption, data privacy, and record retention requirements.

•Establish and monitor control points (pre PO checks, change control, audit trails); drive corrective/preventive actions.

Systems & Data Enablement (ERP / e-Procurement)

•Serve as Tier 3 SME for complex PR/PO issues (pricing/terms deviations, coding/tax questions, SoW quality, duplicates).

•Manage PO change control and ensure appropriate approvals and complete documentation.

•Provide decision support to requesters, buyers, AP, and Receiving to protect 3 way match outcomes.

Performance Management & Analytics

•Define and deliver dashboards for cycle time, right first time %, exception rates, backlog aging, catalog adoption, non PO spend.

•Perform root cause analysis on defects (e.g., invoice holds due to PO errors) and lead remediation sprints.

•Benchmark process performance across regions; publish improvement roadmaps with quantified benefits.

Continuous Improvement & Automation

•Lead Lean/Kaizen events to eliminate waste and standardize best practices; update templates and checklists.

•Identify and implement automation (e.g., workflow rules, validation scripts, RPA—Power Automate/UiPath) to reduce manual touchpoints.

•Partner with Category Management to expand catalog coverage and simplify buying channels.

Change Management, Training & Communication

•Own PR/PO training curriculum, role-based learning paths, and knowledge articles for requesters and operational teams.

•Execute change impact assessments, stakeholder mapping, and communications for new releases/policy changes.

•Facilitate community of practice for super users; track adoption and proficiency metrics.

Audit, Risk & Compliance

•Prepare and support internal/external audits; maintain complete, retrievable evidence and logs.

•Conduct periodic control testing (DoA, SoD, pre PO checks, change logs) and close findings on plan.

•Proactively assess and mitigate risks (e.g., unauthorized commitments, maverick spend, supplier onboarding gaps).

Stakeholder Management & Supplier Collaboration

•Act as the single point of accountability for PR→PO standards with Requesters, Sourcing, AP, Receiving, Finance, and IT.

•Engage suppliers on acknowledgments, order confirmations, SLAs, and resolution of discrepancies impacting execution.

•Drive supplier enablement to preferred channels and standardized terms.

Project Delivery & Rollouts

•Lead PR→PO enhancement releases, regional rollouts, and migrations (template fit gap, UAT, cutover, hypercare).

•Manage project plans, RAID logs, and benefits tracking; report progress to governance forums.

We're looking for someone who

Rather than an exhaustive check list, focus on what really matters.

• 7+ years of experience in Operational Purchasing within GBS/Shared Services, covering end-to-end process management, transformation initiatives, and steady-state operations.
• Strong hands-on expertise in SAP S/4HANA and e‑procurement tools (Ivalua, Ariba, Coupa, Oracle, D365), including approval workflows, release strategies, catalogs/punchouts, and contract integrations.
• Deep knowledge of governance and compliance frameworks such as DoA/SoD, SOX/ICFR, ABAC, ensuring audit readiness and risk mitigation.
• Proven mastery of PR-to-PO lifecycle, including quality checks, PO release, change management, and 3-way match enablement.
• Ability to translate procurement policies and risk requirements into effective process controls and system configurations.
• Good understanding of ERP configuration impacts (approval matrices, master data, and data standards).
• Solid commercial and tax knowledge, including pricing structures, service SoWs, Incoterms, payment terms, and VAT/GST implications.
• Strong analytical skills with Excel and Power BI/Tableau, driving data insights, reporting, and automation (RPA/workflows).
• Fluent in business English with strong stakeholder communication and collaboration skills.

What you'll get

Alongside meaningful work and strong development, we offer a reward package that typically includes

• Market-competitive pay and performance related rewards
• Flexible ways of working
• Support for health, wellbeing and life outside of work
• Time off to rest and recharge
• Ongoing learning and development opportunities
• Specific benefits vary by location

#TMICC

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! 

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

- Roles with real accountability and visible impact
- Free to move fast, experiment and challenge how things are done
- Continuous learning and development as the business grows
- Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps.

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

Additional information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.