BPE: T&E and control

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.
 
We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference. 

What truly sets us apart is how we work. 

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done. 

We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.  

Job Title

BPE: T&E and control

Scope
Europe Full time

Location
Pune, India

Terms

Full time

The role

The Travel & Expense (T&E) – Business Process Expert in the GBS Purchase to Pay organization drives a best-in-class T&E process by defining and governing policies, ensuring efficient and compliant expense management with strong controls. The role focuses on improving compliance, reducing reimbursement cycle time, enabling VAT/GST recovery, and ensuring alignment with local tax regulations, while leveraging platforms, card programs, and analytics to increase visibility, optimize spend, and deliver cost savings.

What you'll be responsible for

• Policy & Process: Own T&E policy and country addenda (per diems, receipts, mileage, cash advances); govern exceptions; standardize create‑submit‑approve‑audit‑pay flow.
• Controls & Compliance: Implement pre‑trip approvals, audit/receipt rules, fraud/anomaly detection, MCC/category controls, and card delinquency management; ensure tax reclaim and fringe/benefit compliance where applicable.
• Technology Enablement: Lead roadmap for expense and booking platforms (mobile receipt capture, OCR, card feeds, OBT integration), and ERP/HR/Payroll interfaces.
• Program & Supplier Governance: Partner with Procurement on preferred suppliers, rate compliance, travel leakage, and savings tracking.
• Operations & Experience: Improve reimbursement cycle time, policy compliance %, audit pass rate, and helpdesk resolution time; streamline guidance and training.
• Analytics & Reporting: Build dashboards on spend, leakage, unused tickets, policy exceptions, VAT reclaim, and (where relevant) carbon indicators/duty of care metrics.
• Risk & Duty of Care: Align with HR/Security on traveler safety, incident response, and data handling.

We're looking for someone who

Rather than an exhaustive check list, focus on what really matters.

7+ years of experience in T&E process/program management within GBS/Shared Services

• Expertise in leading expense and travel platforms, booking tools, and corporate card programs with integration exposure across ERP, HR, and Payroll systems
• Strong understanding of T&E controls, audit frameworks, VAT/GST reclaim, and regional compliance requirements
• Proven ability to improve policy compliance, reduce cycle times, and enhance user experience through automation and process optimization
• Skilled in policy design, documentation, and exception governance
• Proficient in data analysis (Excel, Power BI) to generate insights and drive action planning
• Effective stakeholder management across Finance, HR, Procurement, IT, Security, and external vendors
• Experience in vendor and card program management, including issue resolution and performance monitoring
• Strong communication, training, and change management capabilities with a continuous improvement mindset

What you'll get

Alongside meaningful work and strong development, we offer a reward package that typically includes

• Market-competitive pay and performance related rewards
• Flexible ways of working
• Support for health, wellbeing and life outside of work
• Time off to rest and recharge
• Ongoing learning and development opportunities
• Specific benefits vary by location

#TMICC

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! 

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

- Roles with real accountability and visible impact
- Free to move fast, experiment and challenge how things are done
- Continuous learning and development as the business grows
- Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps.

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

Additional information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.