Clinical Project Coordinator

• Provide administrative and operational support to project teams, ensuring the smooth execution of project activities throughout the project lifecycle.


• Coordinate the preparation, organization, and distribution of documents, materials, resources, and presentations required for project meetings and stakeholder communications.


• Schedule and organize project-related meetings, committees, sponsor discussions, training sessions, and other key project activities, including agenda preparation and meeting documentation.


• Facilitate invoicing, billing, payment documentation, and related administrative processes while supporting project communications with internal and external stakeholders.


• Assist with data entry, form preparation, report generation, tracking logs, scripts, and other project documentation requirements.


• Support the development, maintenance, and continuous improvement of project forms, documents, workflows, and operational processes.


• Act as the first point of contact for project-related inquiries, ensuring timely responses, issue resolution, escalation, and stakeholder support.


• Manage project materials, records, tools, and documentation, ensuring accurate tracking, monitoring, updating, and compliance with project protocols.


• Assist in identifying, documenting, and resolving project issues, audit findings, and process-related concerns in accordance with quality and regulatory standards.


• Ensure all project activities are conducted in alignment with organizational procedures, industry best practices, regulatory guidelines, and quality requirements.

Requirements

• 1 to 3 years of relevant professional experience in project coordination, administration, clinical research, healthcare, life sciences, or a related field.


• Alternatively, a one-year advanced diploma or degree in Health Sciences, Life Sciences, Clinical Research, or another relevant discipline.


• Foundational knowledge of clinical research processes, project coordination activities, and regulatory requirements.


• Strong organizational skills with the ability to manage multiple priorities, deadlines, and administrative tasks simultaneously.


• Excellent verbal and written communication skills, with the ability to interact effectively with internal teams, clients, and external stakeholders.


• Strong attention to detail and accuracy when managing documentation, reports, records, and project information.


• Ability to work independently while collaborating effectively within cross-functional and remote teams.


• Problem-solving mindset with the ability to identify issues, escalate concerns appropriately, and support resolution efforts.


• Proficiency with standard business applications, document management systems, and project tracking tools.


• Commitment to maintaining confidentiality, compliance, quality standards, and professional conduct.

Benefits

• Fully remote, home-based work environment.


• Opportunity to gain valuable experience within clinical research and project management operations.


• Exposure to global project teams, clients, and cross-functional stakeholders.


• Collaborative and supportive work culture focused on quality and continuous improvement.


• Professional development opportunities through ongoing training and practical project experience.


• Inclusive workplace committed to diversity, accessibility, and equal employment opportunities.


• Opportunity to build expertise in regulatory compliance, project coordination, and clinical operations.


• Flexible remote working environment that supports work-life balance.