Company Secretary & Compliance Officer

Company : Posimind

Job Type : Full Time

Mumbai, Maharashtra

Job Description - Company Secretary & Compliance Officer

1. Statutory Compliance & Secretarial Functions

Ensure compliance with applicable provisions of the Companies Act, 2013, rules and other
applicable corporate laws.
Conduct Board Meetings, Committee Meetings, and Annual and Extra -ordinary General Meetings, Postal Ballots, including preparation and circulation of agendas, preparation of minutes, drafting of resolutions,
Annual, half -yearly, quarterly as well as event -based statutory form filings with RoC, MCA for various events such as annual filing, appointment, resignation of directors, KMPs, passing of resolutions, capital funding, charge creation/modification/satisfaction, etc.
Preparation of annual report of listed company including composition of directors’ report,
Maintenance of statutory registers and records in accordance with the Companies Act,
Dividend declaration and related process,
Alteration of Articles and Memorandum of Association of the Company and handling of pre and post compliances related thereto,
Capital raising and funding by way of preferential issuance, right issue, etc.
Merger of group companies,
CSR payment and related filings,
Coordination with statutory bodies such as RoC, MCA, BSE, NSE, NSDL, CDSL, RTA, etc.,
Manage secretarial audits, certification of compliance reports, and submission of required disclosures to the Board.

2. Listing compliances of SEBI & Corporate Governance compliance (For Listed Entities)

To keep an eye on updates and amendments and to comply with SEBI (LODR) Regulations, 2015,
corporate governance norms and Prohibition of Insider Trading Regulations, SEBI, BSE, NSE circulars and notifications,
Coordinate with stock exchanges and manage all correspondence related to listing, disclosures,
queries and investor complaints.
Ensure timely publication and disclosure of event based as well as quarterly, half yearly, annual results, annual reports, and other mandated filings.
Handling of SDD software,
Handling of compliances related to post earning calls, investors meetings, investors presentations, etc.

3. Legal Advisory & Contract Management

Drafting, review and vetting of agreements, contracts, MOUs, NDAs and service level agreements.
Preparation of legal notices to external parties for recoverable dues and also drafting of responses
to legal notices received by Company,
Provide legal advice on project contracts, claims, arbitration, joint ventures, and subcontracting arrangements.
Maintain and update the repository of legal documents, contracts, court cases, and licensing records.
Represent the company in legal matters, including attending of arbitration hearings, issuing notices, and handling litigation, in coordination with external counsel.

4. Board & Shareholder Communication

Act as the liaison between the Board of Directors and shareholders.
Advise the Board on regulatory, governance, and legal responsibilities.
Ensure all decisions of the Board and shareholders are documented and implemented appropriately.
Manage communications related to AGMs, EGMs, dividend declarations, off -market share transfers, and investor grievance redressal.
Coordination with promoter shareholders for AGM, EGM, postal ballots and e -voting.

5. Compliance Monitoring & Risk Management

Establish and monitor compliance frameworks, SOPs, and checklists across departments.
Conduct periodic audits to identify non -compliance issues and recommend corrective actions.
Report key compliance risks to the Board/Audit Committee and propose mitigation measures.
Stay updated on changes in laws and ensure implementation of required updates in company policies.
Manage representation before regulators during inspections, audits, and investigations.
Maintain digital and physical records of all legal, regulatory, and secretarial documents.
Ensure safekeeping and confidentiality of sensitive data, resolutions, and company information.
Prepare compliance reports, certificates, and documentation for audits, due diligence, and investor reporting

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