Coordinator - Admin cum Finance

Job
Summary:

The Admin cum Finance Officer will manage
administrative functions and oversee financial operations within the
organization. This role involves ensuring efficient office operations,
maintaining accurate financial records, and supporting the organization's
financial health and compliance. The ideal candidate will be detail -oriented,
organized, and adept at multitasking.

Key
Responsibilities:

• Administrative Duties:
  
• Manage day -to -day office
  operations, including ordering supplies, maintaining office equipment,
  and coordinating maintenance.
  
• Handle correspondence,
  including emails, phone calls, and mail.
  
• Schedule and coordinate
  meetings, appointments, and travel arrangements for staff.
  
• Maintain and organize
  physical and digital files and records.
  
• Assist in the preparation
  of reports, presentations, and other documents.
  
• Ensure the office
  environment is clean, safe, and conducive to productivity.
  
• Finance Duties:
  
• Maintain and update
  financial records, including ledgers, invoices, and receipts.
  
• Process accounts payable
  and receivable, ensuring timely payments and collections.
  
• Reconcile bank statements
  and monitor cash flow.
  
• Prepare financial
  statements, reports, and summaries for management review.
  
• Assist with budgeting,
  financial forecasting, and financial planning.
  
• Ensure compliance with
  financial policies, procedures, and regulations.
  
• Prepare and assist with
  the filing of tax documents and compliance reports.
  
• Support Functions:
  
• Assist in payroll
  preparation and ensure accurate and timely disbursement.
  
• Provide support during
  financial audits and prepare necessary documentation.
  
• Liaise with external
  auditors, banks, and financial institutions as required.
  
• Assist with grant
  management and financial reporting for funded projects.
  
• Contribute to process
  improvements and efficiency enhancements in financial and administrative
  operations.
  

Qualifications:

• Education:
  
• Bachelor’s / Master degree
  in Finance, Accounting, Business Administration, or a related field
  preferred.
  
• Experience:
  
• Minimum of 2 to 3 years of
  experience in an administrative and finance role.
  
• Experience in a similar
  role within a non -profit or corporate environment is a plus.
  
• Skills and Competencies:
  
• Strong organizational and
  multitasking abilities.
  
• Excellent communication
  and interpersonal skills.
  
• Proficiency in accounting
  software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
  
• Attention to detail and a
  high degree of accuracy.
  
• Knowledge of bookkeeping,
  accounting principles, and financial regulations.
  

Additional
Requirements:

• Ability to work independently and as part
  of a team.
  
• Strong problem -solving skills and
  analytical abilities.
  
• Willingness to take on additional
  responsibilities as needed.
  
• Ability to handle sensitive information
  with confidentiality.
  

Benefits:

• Competitive salary commensurate with
  experience.
  
• Comprehensive health, dental, and vision
  insurance.
  
• Paid time off and holidays.
  
• Opportunities for professional
  development and career growth.