Coordinator - Facility

Facility Operations

• Coordinate day-to-day office facility operations.
• Ensure cleanliness, functionality, and readiness of office spaces and common areas.
• Conduct routine inspections of office infrastructure and report observations.
• Support workplace readiness for employees and visitors.

Vendor Management

• Coordinate with housekeeping, pantry, maintenance, security, and facility vendors.
• Monitor vendor service delivery against agreed service levels.
• Track service requests and ensure timely closure.
• Verify service records and support invoice processing.

Maintenance Coordination

• Raise and track facility maintenance requests.
• Coordinate preventive and corrective maintenance activities.
• Follow up on repairs and ensure completion within agreed timelines.
• Maintain maintenance logs and records.

Workplace Services

• Support workstation allocation and office moves.
• Coordinate meeting room readiness and event setup requirements.
• Manage employee facility-related requests and escalations.
• Ensure workplace amenities are adequately maintained.

Health, Safety & Compliance

• Support implementation of workplace health and safety standards.
• Coordinate fire drill activities and emergency preparedness initiatives.
• Assist during facility audits and compliance inspections.
• Maintain facility compliance documentation.

Asset & Inventory Management

• Track office assets, consumables, and facility inventory.
• Support periodic asset verification exercises.
• Maintain inventory records and stock levels.
• Coordinate procurement requests related to facilities.

Administration & Reporting

• Maintain facility reports, trackers, and MIS dashboards.
• Prepare periodic reports on service requests, maintenance activities, and operational metrics.
• Ensure documentation is updated and audit-ready.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.