Coordinator - Office Management

Etraveli Group is a leading global flight technology provider, specializing in flight sales and offering flight content delivery and fintech products. We are here to solve complexity, by connecting millions of flights and travelers across the globe, from search and selection to trip and beyond.

We partner with major global platforms such as Booking.com, Google Flights, Skyscanner, and Kayak, providing seamless flight booking and related services. Our B2B portfolio includes a separate fintech entity with its flagship product, PRECISION, a risk management solution, Sweden’s leading flight comparison site Flygresor.se, Tripstack, our B2B Flights as a Service Provider and world leader in virtual interlining, and Wenrix, the embedded AI platform for flights. We also operate our own online travel agency brands including Gotogate, Mytrip, and Flightnetwork.

Every day we strive to make the world smaller for our customers and bigger for our people. Our diverse team of more than 3200 passionate professionals is what makes us the industry’s tech wonder and the best in the world at what we do.

Major offices in Sweden (HQ), Greece, India, Canada, Israel, Poland, UK, and Uruguay.

Role & Responsibilities

• Enhanced facility services, safety, and quality, while preventing cost overruns by

developing vendor contract specifications, tracking/evaluating risks, and controlling

processes.

• Management of various external vendors and collaboration with several stakeholders at

multiple levels of the organization.

• Ensure that the offices are in line with global branding and global facility requirements

(style, layout, furniture, facilities offered to employees)

• Managing office supplies: Maintaining inventory of office supplies, procuring when

required.

• Office events and Activities: responsible to organize employee engagement activities.

• Responsible for the creation of ID cards, Business cards, standees, banners, posters etc

on requests.

• Formulating budget for administration department; overseeing the budgeting of costs

across department

• Always ensure smooth functioning of office spaces; Negotiate & maintain annual

maintenance contracts with various vendors for the same and ensure timely payment of

all utility bills.

• Maintaining cleanliness and hygiene, coordinating & ensuring proper maintenance of all

office equipment.

• Overseeing the organizational requirement of internal customers i.e. staff headcount,

maximum space utilization, interior decor designing, capex approval with cost analysing

factors, etc.

• Canteen Management: Food at economic cost / subsidized rates while ensuring hygiene

and statutory compliance is maintained.

• Safety Management: Actively involved in conducting regular safety awareness programs,

periodic audits, checking firefighting systems, evacuation drills, and Crisis Management.

Document regular facility inspections and ensure compliance with health and safety

standards.

• Pest Control: Ensure an effective environment with measures implemented for the

upkeep of the Office.

• Corporate Tie ups with nearby Hotels and Service Apartments

• Transport Management: responsible for directing, coordinating, planning, and

overseeing tasks and operations involving transportation activities. Vendor Contract

Management, Monitoring schedules of vehicle drop & pick up.

• AMCs & Service Level Agreements: Finalizing with reliable contractors ensuring statutory

compliance for the execution of aforesaid facilities & servicing works.

Requirements

• Proven experience of a minimum of 6-8 years as an administration specialist

• Graduate in business administration or a relative field.

• In-depth understanding of office management procedures

• Familiarity with financial and facilities management principles

• Proficiency in MS Office

• Analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

Benefits

When working at Etraveli Group you will always feel that you are trusted and that you can rely on

others to help you. To work together as a team and feel that you are challenged in a good way to

evolve within your profession. To be able to give our best we need to have fun together! In addition

to this we offer:

• Competitive Compensation

• Best in the Industry Leave policy – Paid Vacation, Paid casual, Holidays and more

• Competitive Health Insurance - Term insurance, Accident Insurance & Medical Cover

• Employee assistance program - counseling sessions externally

• Growth and Development

Diversity disclaimer

At Etraveli Group we value diversity; we pride ourselves on being a company represented by people of all different backgrounds. During hiring, we are committed to ensure equality and promote diversity in the workplace at every selection stage. As such, we provide the same opportunities for all candidates regardless of race, religion or belief, gender, nationality, ethnicity, sexual orientation, age, marital status, disability, or any other characteristic protected under any anti-discrimination law or regulation.