What are the Key Deliverables in this role?

Audit Coordination & Execution

• Collaborate & receive the monthly audit schedule from relevant stakeholders.


• Map Distribution Bases (DBs) to audit agencies, coordinating initial assignments.


• Share DB details with audit agencies and obtain confirmation of exact audit dates from each agency.


• Upload confirmed audit dates and agency mappings into the MAVIC platform for tracking and execution.


• Share auditors' MAVIC login credentials with concerned agencies & ensure DB-Auditor tagging’s are complete before the start of each audit to ensure seamless system access.


• Ensure auditors reach DB points on scheduled dates, initiate audits in MAVIC within the grace period and properly close audits post-completion.


• Ensure no cancellations occur after auditors arrive at DB locations. For Canceled audits, ensure the correct reason is captured in MAVIC for record and analysis.

Reporting, Tracking & Post Audit Activities

• Track and report on the status of all DB audits, highlighting exceptions or delays.


• Maintain comprehensive records in MAVIC of audit schedules, progress and completion across all DB points.


• Provide regular updates to stakeholders on audit status and compliance.


• Post completion of audits, coordinate with the logistics team to facilitate timely pick-up of expired stock from DB points.


• Share accurate data with logistics regarding which DBs have completed audits and the quantity of bags to be picked up.

Vendor & Commercial Management

• Support in finalizing commercials and agreements with audit agencies.


• Prepare Annual Operating Plan (AOP) budgets for audit activities; track expenses month-on-month against budgeted amounts.


• Generate Purchase Orders (POs) for audit agencies as per approved commercials and share with vendors.


• Receive invoices from audit agencies post-audit, verify man-day charges and approved incidental expenses.


• Create Service Receipt Notes (SRNs) and process invoices for timely payment, ensuring accuracy and compliance with internal timelines.

Process Improvement & System Usage

• Drive adoption and effective use of MAVIC platform for scheduling, tracking, and closing audits.


• Complete Audit agency life cycle (onboarding & deactivate) in MAVIC on timely manner.


• Identify process improvement opportunities in audit coordination or vendor management; recommend digital solutions where applicable.

What are the Desirable success factors for the Role ?

• FMCG environment or related industry experience.


• Ability to co-ordinate with various stakeholders & handle vendor management.