Document Control Specialist

This position is responsible for supporting all document control activities and requires working and interacting with different employees throughout the organization. Supports the maintenance and operations of document control ensuring accuracy and conformance with approved internal requirements. A detail-oriented team player is essential for this position.

Skills and Responsibilities:

• Supports the maintenance and operation of document control ensuring accuracy and conformance.


• Technical background of engineering, manufacturing to understand impact on product changes.


• Creates, analyzes, and manages all engineering and manufacturing changes (ECR, ECO, MCO, DCO, Deviations, New Part/Document Requests, New manufacturers, etc.).


• Experience with managing parts, BOM structures and drawings.


• Manages Gatan Quality System documents (procedures, forms, quality records) in SharePoint, a dependable and user-friendly system that defines, stores, shares and easily manages department processes that everyone involved will have access information.


• Understanding of ISO 9001 documentation requirements, especially pertaining to document control, training, quality records, and design control.


• Creates and maintains Document Control procedures as needed to reflect policy and procedural changes.


• Conducts periodic audits of document control system.


• Manages AML, including creation of new vendors, manufacturers and parts, attaching vendor documentation, RoHS and REACH documentation.


• Provides training to cross functional groups on Product Lifecycle Management related to Documentation Control.


• Ability to gather needed information and provide judgment and feedback based on partial and incomplete information. Understand the need to work/cooperate with multiple departments (Engineering, Manufacturing, R&D, Marketing/Sales, Service).


• For the first 3-6 months, maintain a minimum of 4 hours of daily overlap with the Documentation Control Manager, who is based in California (Pacific Time Zone).


• After the initial onboarding period, maintain flexibility to overlap with the U.S. team as needed to support business requirements.

Required Experience/Skills:

• 3+ years of experience with web-based PLM required, Agile PLM software preferred.


• Ability to work effectively under pressure.


• Excellent communication skills.


• Microsoft office competency is a must.


• Good judgement, decision making, and problem solving.


• Positive attitude and willingness to learn.

Physical Requirements:

• Must be able to work indoors in an office setting. Requires full capabilities to work full time at a computer workstation.

Required Education: 

• High school diploma or equivalent.