C

Document Controller

icon building Company : Carbon Clean
icon briefcase Job Type : Full Time

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Job Description - Document Controller

  • Asserting and leading the Document Control Function within the PMO.
  • To define and standardise the process for producing, receiving, reviewing and issuing all project related documentation (internal and supplier)
  • Define the quality standards on how documents are checked, reviewed and issued
  • Establish and implement mechanisms for ensuring documentation is issued to the right parties in a timely manner
  • Specify and produce reports for tracking and assuring projects for quality and schedule adherence
  • Act as main administrator for the EDMS (WRENCH) and Identifying and implementing improvements and process efficiencies
  • Defining and implementing Assurance Scoring metrics for Projects

We’ll trust you to:

  • Ensuring all Project documentation is in-line with quality standards.
  • Control and manage receipt and submission of deliverables to clients and suppliers
  • Lead the ongoing continuous improvement of the document control system (EDMS)
  • Refinement and ongoing improvement of all document control processes.
  • Creation and updating of distribution matrix within the EDMS.
  • Creation and updating of document workflows within the EDMS.
  • Weekly/monthly progress reporting on MDR and document status / maintaining KPIs (Key Performance Indicators).
  • Application and maintenance of document meta-data.
  • Training new users onto EDMS and key point of contact for technical issues.

To be successful in this role you should have a combination of the below knowledge, skills, and experience:

  • The ideal candidate will ideally possess 3-5 years’ experience as a Document Controller in an engineering project environment. Process industries knowledge (Chemicals, Oil and Gas or similar) is preferable but not necessary
  • Exposure, either working for or as an interfacing supplier or client to, EPC contracting environments
  • High levels of experienced with EDMS systems – Ideally Wrench experience
  • Demonstrated high level of autonomy, diligence and a collaborative, positive nature is essential.
  • Leading, influencing and motivating Project team members and other stakeholders
  • A “can do” attitude, bringing solutions, not problems
  • A meticulous eye for detail when reviewing project documentation for quality and consistency
  • High organisational skills and a consistent approach to structuring project documents
  • Strong interpersonal and communication skills – able to influence both with and without authority across remote / dispersed teams.
  • Negotiation and understanding – able to assist teams with competing priorities and workloads to continue progressing multiple projects.
  • Comfortable with the tension between expectations to operate independently yet proactively engaging with others for support when needed – support a no surprises culture.
  • Demonstrable experience driving document management excellence in project environments within ambiguous and changing circumstances
  • Structured, detailed and organised approach with an open mind to innovation


    We offer you:
  • The opportunity to continue to develop both personally and professionally, in our rapidly growing company
  • A culture that encourages excellence, ownership, flexibility and care
  • Our great workplaces with excellent facilities and perks, where we can come together to collaborate with like-minded colleagues
  • Our flexible approach to working – including our hybrid approach and days to work from anywhere globally
  • 24 days leave per annum, plus 10 gazette public holidays
  • Private Healthcare for you and your family
  • Group Life Insurance
  • EAP & Wellbeing programmes
  • Individual training budget tailored towards your personal development
  • Funding support towards professional memberships
  • Breakfast and lunch provided in office
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