Document Controller

Document Controller 
Location – Chennai/Gurgaon  
Permanent Position 

 
Are you enthusiastic about joining an organization that supports green transition? Are you a Document Controller with expertise in Infrastructure projects? Then this position is for you!  

Turn challenges into sustainable solutions. 
We are looking for a Document Controller to join our either at Chennai/ Gurgaon office and work within a functional team that is responsible for facilitating the document control management core functional processes at a project level in the planning, execution, and close-out phases.  Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead. 
  
Your key responsibilities will be: 

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  Managing the flow of project information and documentation between the delivery team, client, and other stakeholders. 

  
  

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  Maintaining, controlling, and updating project documents within Electronic Document Management Systems (EDMS) such as Aconex, ProjectWise, Asite, Dalux, and similar platforms. 

  
  

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  Registering, tracking, distributing, and archiving all incoming and outgoing project documents, correspondence, reports, meeting minutes, and other project records. 

  
  

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  Preparing and maintaining document registers, tracking logs, and status reports to ensure timely reviews, approvals, and submissions. 

  
  

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  Coordinating with project managers and multidisciplinary teams to facilitate document reviews, approvals, and information exchange. 

  
  

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  Managing document numbering, metadata, filing structures, folder permissions, and compliance with client and project document control procedures. 

  
  

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  Monitoring document workflows, expediting outstanding deliverables, and supporting internal and external review processes to ensure project deadlines are met. 

  
  

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  Conducting periodic audits of document management systems and filing structures to maintain accuracy, consistency, and compliance with project standards. 

  
  

Your Skills, Our Team. Together we design the future  
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.  

Moreover, you will have:  

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  A graduate degree with a minimum of 8 years of relevant experience in document control/document management, preferably on major international projects with reputed engineering / consultancy organisations. 

  
  

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  Strong knowledge of document management standards, processes, procedures, and QA/QC requirements, with proven experience in document quality assurance. 

  
  

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  Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, ProjectWise, Asite, Dalux or similar platforms. 

  
  

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  Proficiency in Microsoft Office 365 and related software applications used for document management and project collaboration. 

  
  

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  Good understanding of engineering and construction documentation, project lifecycles, and technical document types. 

  
  

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  Ability to manage multiple priorities, work independently with minimal supervision, and maintain accuracy in a fast-paced project environment. 

  
  

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  Excellent written and verbal communication skills; familiarity with technical terminology used within the construction industry will be an added advantage 

  
  

A place to work and so much more   

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability.

We strive to lead by example by embedding environmental management, social responsibility, and good governance into our business practices and the options we provide to our customers. We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,500 people who bring their expertise in engineering, architecture, energy, and environment into play.

What we also offer:  

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  Well-being program  

  
  

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  Technical Networks and knowledge sharing group  

  
  

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  Green, Tech, and Tool Communities  

  
  

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  COWI Academy  

  
  

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  New ways of working  

  
  

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve, and what life is like at COWI.  

Equal opportunity employer  
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age, or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.