Document Management and Template Administrator

Anaqua, Inc. is a premium provider of integrated intellectual property (IP) management technology solutions and services. Anaqua’s AQX platform combines best practice workflows with big data analytics and tech-enabled services to create an intelligent environment designed to inform IP strategy, enable IP decision-making, and streamline IP operations. Today, nearly half of the top 100 U.S. patent filers and global brands, as well as a growing number of law firms worldwide use Anaqua’s solutions. Over one million IP executives, attorneys, paralegals, administrators, and innovators in large and medium-sized companies use the platform for their IP management needs. The company’s global operations are headquartered in Boston, with offices across the U.S., Europe, and Asia. For additional information, please visit anaqua.com, or on LinkedIn.

At Anaqua, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices and backgrounds of our team members who also represent the diverse needs of our customers. Anaqua is an Equal Opportunity Employer, and all qualified applicants are considered for employment without regard to race, color, gender, gender identity, sexual orientation, religion, national origin, age, disability, veteran status or any other protected demographic.

We are looking for a Document Management and Template Administrator to lead our efforts in training and maintaining our PTO document processes using Azure Document Intelligence.

Job Description & Responsibilities:

• Azure Document Intelligence Management: Lead the implementation and optimization of Azure Document Intelligence for automated document processing. Ensure the tool is effectively integrated with our systems 

• PTO Code Training: Conduct ongoing training sessions for employees on PTO code usage and best practices. Develop training materials and resources to facilitate learning 

• Template Maintenance: Maintain and update quarterly PTO document templates to ensure they meet current business needs and compliance standards 

• Data Analysis: Analyze data collected through Azure Document Intelligence to extract actionable insights. Use statistical techniques and data visualization to interpret trends and patterns 

• Process Improvement: Identify opportunities for process improvements and automation within the PTO document processing workflow. Implement solutions to enhance efficiency and accuracy 

• Collaboration: Work closely with cross-functional teams to ensure alignment of document processing strategies with business goals 

• Reporting: Prepare detailed reports and presentations to communicate findings and recommendations to stakeholders 

Qualifications:

• Education: Bachelor's degree in business Analytics, Information Technology, or a related field. Advanced degree preferred


• Experience: Minimum of 3-5 years of experience in document processing, product analytics, or a related role 


• Experience with Azure Document Intelligence or similar document processing tools 


• Proficiency in data analysis tools such as SQL, Python, R, and Excel 


• Strong analytical and problem-solving skills 


• Excellent communication and presentation skills 


• Ability to work collaboratively in a team environment


• Experience with data visualization tools like Tableau or Power BI


• Familiarity with training methodologies and instructional design


• Strong understanding of document management and compliance standards