EA / Secretary - Bangalore

Executive Assistant (EA) – BFSI Sector

immediate to 30 days

Job Requirements for EA :

• Graduate or Postgraduate with up to 5 years of experience as an Executive Assistant.


• Excellent organizational, multitasking, and communication skills.


• High level of discretion, professionalism, and dependability.


• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).


• Ability to work independently and manage complex schedules in a fast-paced environment.


• Familiarity with BFSI sector workflows, compliance requirements, and stakeholder dynamics is a plus.

Job Responsibilities:

• Provide high-level executive support to partners and senior team members.


• Manage calendars, schedule meetings, and coordinate appointments across time zones.


• Handle confidential information with strict discretion and professionalism.


• Act as a liaison between leadership and internal/external stakeholders.


• End-to-end planning and coordination of domestic/international travel, including accommodation, transport, and visa requirements.


• Prepare detailed itineraries and ensure seamless execution of travel arrangements.


• Develop agendas, draft minutes, and manage follow-up actions for leadership meetings.


• Oversee time sheet management for partners and monitoring team performance.


• Coordinate with various departments to gather inputs for reports, presentations, and key documentation.


• Organize and support company-wide events, internal engagements, and stakeholder functions.


• Liaise with vendors and internal teams for event execution, expense tracking, and client billing reconciliation.


• Maintain organized records and support documentation as required for audits or internal processes.


• Prepare client invoices, track invoice status with the team, and ensure timely follow-ups.


• Obtain UDIN for certificates, generate certificates using the Partner’s DIN, and manage membership fee payments.


• Prepare and maintain control charts to track invoicing, receivables, and deliverables with the team.