Event Operations executive

Job Description: Event Operations Executive

Company: CYC Group

Location: Kolkata, India

Position Overview: CYC Group is seeking a dynamic and highly organized Event Operations Executive to join our team in Kolkata. The successful candidate will play a crucial role in planning, coordinating, and executing a variety of events, ensuring each one is delivered to the highest standard. This role requires a detail-oriented professional with excellent communication skills, a knack for problem-solving, and the ability to manage multiple projects simultaneously.

Key Responsibilities:

1. Event Planning and Coordination: Assist in the conceptualization and planning of events, including corporate events, conferences, exhibitions, and social functions. Coordinate with clients to understand their requirements and provide tailored event solutions. Develop detailed event plans, timelines, and checklists to ensure all aspects of the event are covered.

2. Vendor Management: Identify and liaise with vendors, suppliers, and contractors to secure necessary services and materials. Negotiate contracts and manage relationships to ensure cost-effective and high-quality service delivery. Oversee vendor performance and resolve any issues that arise.

3. Logistics Management: Manage the logistical aspects of events, including venue selection, setup, and breakdown. Coordinate transportation, accommodation, and catering arrangements. Ensure all equipment and materials are in place and functioning as needed.

4. On-site Event Management: Oversee the execution of events on the day, ensuring everything runs smoothly and addressing any issues promptly. Manage event staff and volunteers, providing direction and support as needed. o Ensure compliance with health and safety regulations.

5. Budget Management: Assist in the development and management of event budgets. Track expenses and ensure events are delivered within budget. Provide regular financial reports and updates to management.

6. Post-Event Activities: Conduct post-event evaluations to assess success and areas for improvement. Gather and analyze feedback from clients, attendees, and stakeholders. Prepare detailed reports on event outcomes and performance metrics.

7. Marketing and Promotion: Support the marketing team in promoting events through various channels. Assist in the creation of promotional materials and content. Manage event registration and attendee engagement.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.

• Minimum of 2-3 years of experience in event planning and operations.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and event management software.

• Ability to work under pressure and meet tight deadlines.

• Flexibility to work irregular hours, including evenings and weekends, as required.

• A proactive and solution-oriented approach to problem-solving. Benefits:

• Competitive salary and performance-based bonuses.

• Opportunity to work with a dynamic and creative team.

• Professional development and career growth opportunities.

• Exposure to a diverse range of events and industries.

How to Apply: Interested candidates are invited to send their resume and a cover letter outlining their relevant experience and why they are the ideal candidate for this position to [email protected]

CYC Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.