Role Summary:
Act as the central coordination point for the Senior Manager / Manager and the wider Business
Development team — owning the calendar, meeting logistics, and correspondence, and serving as the
single point of contact through which all internal stakeholders route their requests for time, information, or
action.
Key Responsibilities:
• Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings
as priorities shift.
• Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and
coordinate meeting timings accordingly.
• Track and stay familiar with all internal and external correspondence, so status and context can be
provided on request.
• Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time
from, the senior team are routed through this role first.
• Prepare meeting agendas in advance and ensure the right participants, documents, and information
are in place.
• Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.
• Follow up on action items arising from meetings to ensure timely closure.
• Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager /
Manager.
• Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick
reference.
• Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.
Requirements
Requirements:
• Bachelor's degree in any discipline.
• 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior
leadership.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills; comfortable liaising with senior stakeholders.
• Discretion and professionalism in handling sensitive calendars, correspondence, and information.
• Proficiency in MS Office / calendar and CRM tools.
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