Executive Assistant

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Executive Assistant 

POSITION PURPOSE:

The admin role will be responsible for executing tasks assigned by the Leadership Team. He/she will support Digital Hub Lead and the rest of the team on queries, small team events, travel and System related works if and where needed. 

YOUR TASKS AND RESPONSIBILITIES:

In scope in I phase

Travels:

•    Travel research: flight, train connection etc.
•    Taxi, car research,  booking 
•    Travel documentation arrangement (visa, one-pager etc.)
•    Hotels research
•    Booking management (refunds, cancellation etc.)
Events:
•    Virtual meetings support
•    Team building events/activities/restaurants – research, ideas etc.
•    Office space management 
Smart buy:
•    Placing orders on behalf of the manager/assistant – well desribed orders
•    Status check
•    Call back info 
•    Smartbuy research
System:
•    Invoice inconsistencesies - research
•    Gathering information
•    Invoices management, contact with vendors, hotels etc
Others:
•    IT Support – research on availabe sources
•    Gifts, celebrations – ideas, researches etc.

In scope later on

Travels:
•    Complex travel booking on behalf of manager
Events:
•    On site meetings & events support
Smart buy:
•    Non-standard requests on behalf of manager
System:
•    Preparing specific Concur reports requiring access to manager’s profile
Others:
•    Microsoft Office Support (creating PP, drawing Excel tables, proofreading text)* 
•    Prima Support (preparing content for the distribution list), IT follow ups
•    Admin Support (mobility, team celebrations, agenda preparation, non-typical requests)  Microsoft Office Support       – updating&upgrading PPTX, creating presentations
•    Creating graphicsc, posts etc.

WHO YOU ARE:

Qualification: Graduate/Postgraduates with Any Specification 
Experience: Minimum 3 - 6 years of Administration/ Front Office / Customer Service/ Travel Management Experience 

Ever feel burnt out by bureaucracy? Us too. That’s why we’re changing the way we work— for higher productivity, faster innovation, and better results. We call it Dynamic Shared Ownership (DSO). Learn more about what DSO will mean for you in your new role here  https://www.bayer.com/en/strategy/strategy

Bayer does not charge any fees whatsoever for recruitment process. Please do not entertain such demand for payment by any individuals / entities in connection with recruitment with any Bayer Group entity(ies) worldwide under any pretext.

Please don’t rely upon any unsolicited email from email addresses not ending with domain name “bayer.com” or job advertisements referring you to an email address that does not end with “bayer.com”.