Executive Assistant

Role Summary:
The Executive Assistant (EA) will provide high-level administrative support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), ensuring managing day-to-day operations (seamless coordination of schedules, communications, confidential matters, and strategic priorities) and ensuring their time is spent on the highest-value priorities. This role requires a high degree of professionalism, discretion, efficiency, and adaptability in a fast-paced environment. If you are someone who anticipates needs, moves quickly without missing details, and enjoys creating structure in fast-paced environments, this may be the perfect role for you.

Key Responsibilities:
Executive Support:
•    Manage and maintain complex calendars (between India and US Time zones), including scheduling internal and external meetings, travel, and events.
•    Handle and prioritize all incoming and outgoing correspondence (emails, phone calls, documents).
•    Act as a gatekeeper and liaison between the CEO/CBO and internal/external stakeholders.
•    Prepare meeting agendas, minutes, presentations, and follow-up action points to ensure tasks are completed on time.
Strategic Coordination:
•    Assist in tracking goals, project deliverables, and KPIs aligned with business strategy.
•    Coordinate key cross-functional initiatives and ensure timely updates to the CEO and CBO.
•    Act as a liaison between the CEO and CBO’s offices and other leaders to ensure initiatives stay on track.
•    Partner with Sales & Marketing within the CBO, HR, and Delivery teams to amplify executive messaging across the company.  
•    Create and maintain systems to support CEO and CBO efficiency.
•    Support in preparing reports, proposals, and executive briefs.
Travel & Logistics:
•    Plan and coordinate detailed travel itineraries (domestic and international), including transportation, accommodations, and visa arrangements.
•    Manage expense reports and reimbursements.
Administrative Excellence:
•    Maintain confidential records and documents with accuracy and discretion.
•    Coordinate board and leadership meetings including logistics and documentation.
•    Support personal administrative needs when required in a professional context.

Skils:
Qualifications & Skills:
•    Master’s degree in Business Administration, Communications, or a related field.
•    Exceptional communication skills – written and verbal.
•    High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools like Teams, Zoom is a plus.
•    Strong organizational skills with the ability to multitask and manage time effectively.
•    Discretion and confidentiality in handling sensitive information.
•    Professional demeanor and the ability to represent leadership in interactions.
•    Strong judgment, discretion, and a high level of professionalism
•    Ability to adapt in real-time and maintain calm under pressure
•    Naturally proactive — you don’t wait to be asked, you act.