Executive Assistant

This role is for one of the Weekday's clients

Salary range: Rs 500000 - Rs 600000 (ie INR 5-6 LPA)

Min Experience: 3 years

Location: Andheri East Mumbai

JobType: full-time

We are seeking a proactive, organized, and professional Executive Assistant to provide comprehensive support to senior management. The ideal candidate will be a married female professional with 3–6 years of experience in a similar role, demonstrating a high level of discretion, exceptional communication skills, and strong follow-up capabilities. This position demands someone who can manage multiple priorities efficiently and represent the leadership with professionalism and integrity.

Key Responsibilities:

• Act as the point of contact between the executive(s) and internal/external stakeholders.
• Manage calendars, schedule meetings, appointments, and travel arrangements.
• Prepare reports, presentations, correspondence, and other documents as required.
• Coordinate and follow up on various internal and external tasks to ensure timely execution.
• Maintain an organized filing system of paper and electronic documents.
• Assist in tracking key deliverables and ensuring project timelines are met.
• Maintain confidentiality and handle sensitive information with discretion.
• Facilitate communication flow by drafting emails, making calls, and handling queries.
• Collaborate with other departments and team members to ensure seamless operations.
• Follow up rigorously with internal departments or external vendors/clients for updates, status reports, and outcomes.
• Maintain and update Excel sheets related to reports, trackers, and executive tasks.
• Attend meetings, prepare minutes, and ensure timely follow-ups and action items are completed.

Key Skills & Requirements:

• Excellent verbal and written communication skills – ability to interact with all levels of management and external contacts with confidence and clarity.
• Strong follow-up skills – must be persistent and proactive in tracking updates and driving closure on pending matters.
• Proficiency in Microsoft Excel – should be comfortable with spreadsheets, tracking tools, and reporting.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor with a positive and approachable attitude.
• Ability to prioritize and handle multiple tasks efficiently under pressure.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently with minimal supervision, yet be an effective team player.
• Prior experience in managing executives' calendars, logistics, and business coordination tasks.

Preferred Candidate Profile:

• Married female candidates preferred for this role.
• Minimum 3 to 6 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Bachelor’s degree in any discipline; additional certifications in secretarial skills or office management is a plus.