Executive Assistant

This role is for one of the Weekday's clients

Min Experience: 2 years

Location: Kolkata

JobType: full-time

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will play a critical role in ensuring smooth day-to-day operations by managing executive calendars, coordinating logistics, and acting as a reliable point of contact for internal and external stakeholders. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Executive Calendar Management

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and events across multiple time zones.
• Prioritize and optimize calendar commitments to ensure effective time management for leadership.
• Proactively anticipate scheduling conflicts and resolve them efficiently.
• Prepare daily, weekly, and monthly schedules and provide timely reminders and updates.

Stakeholder Management

• Serve as a primary liaison between executives and internal teams, clients, partners, and external stakeholders.
• Coordinate communication, follow-ups, and information flow to ensure timely responses and alignment.
• Build strong working relationships with key stakeholders while maintaining professionalism and confidentiality.
• Screen calls, emails, and requests, exercising sound judgment to prioritize matters requiring executive attention.

Logistics Management

• Plan and coordinate logistics for meetings, leadership reviews, offsites, and business events.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage meeting logistics such as agendas, presentation materials, conference room setup, and virtual meeting tools.
• Track expenses, prepare reimbursement documentation, and support budget-related coordination where required.

Administrative & Office Support

• Prepare, format, and edit documents, presentations, and reports using MS Office tools.
• Maintain organized digital and physical filing systems for easy access and retrieval.
• Support ad-hoc administrative tasks and special projects as assigned by leadership.
• Ensure compliance with internal processes, policies, and timelines.

Required Skills & Qualifications

• 2–4 years of experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Strong expertise in Executive Calendar Management, Stakeholder Management, and Logistics Coordination.
• Proficiency in MS Office (Microsoft Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Strong organizational skills with the ability to multitask and manage competing priorities.

Preferred Attributes

• Ability to work independently with minimal supervision.
• Proactive problem-solver with strong attention to detail.
• Comfortable working in a fast-paced, high-accountability environment.