Executive Assistant

Job Description: Executive Assistant (Female)*

## *Position Overview*We are seeking a highly organized,
proactive, and professional Executive Assistant to provide comprehensive
administrative support to senior management. The ideal candidate will be
detail -oriented, possess excellent communication skills, and demonstrate the
ability to handle confidential information with discretion. - - -

## *Key Responsibilities*### Administrative SupportProvide
high -level administrative support to the Executive/Senior Management

Manage and maintain executive calendars, schedule
appointments, and coordinate meetings

Arrange domestic and international travel, including
flights, accommodations, and itineraries

Prepare agendas, presentations, reports, and correspondence
as required

Handle incoming calls, emails, and correspondence on behalf
of the executive

Screen and prioritize communications, ensuring timely
responses

### Meeting & Event CoordinationOrganize and coordinate
internal and external meetings, conferences, and events

Prepare meeting materials, take minutes, and follow up on
action items

Arrange refreshments, book venues, and manage logistics for
meetings

Coordinate with various departments to ensure smooth
execution of events

### Documentation & Record ManagementMaintain organized
filing systems (both physical and digital)

Prepare, edit, and proofread documents, presentations, and
reports

Handle confidential documents and sensitive information with
discretion

Maintain accurate records of expenses, invoices, and
reimbursements

### Communication & LiaisonAct as the primary point of
contact between executives and internal/external stakeholders

Build and maintain positive relationships with clients,
vendors, and partners

Communicate effectively on behalf of the executive when
required

Coordinate with different departments to facilitate smooth
workflow

### Office ManagementManage office supplies and ensure
availability of necessary resources

Oversee vendor relationships and coordinate with service
providers

Handle personal tasks and errands for the executive as
needed

Ensure the executive's workspace is organized and
well -maintained

### Project SupportAssist with special projects and research
assignments

Track project timelines and deadlines

Compile data and prepare reports for management review

Support business development activities as required - - -

## *Required Qualifications*### EducationBachelor's degree
in Business Administration, Management, or related field (preferred)

MBA or relevant postgraduate qualification is an advantage

### Experience3 -5 years of experience as an Executive
Assistant, Personal Assistant, or similar role

Experience supporting C -level executives preferred

Background in corporate or professional services environment
is a plus

### Skills & Competencies*Technical Skills:*

Proficiency in MS Office Suite (Word, Excel, PowerPoint,
Outlook)

Experience with calendar management tools and scheduling software

Familiarity with video conferencing platforms (Zoom, MS
Teams, Google Meet)

Basic knowledge of presentation and document design

Typing speed of 40+ WPM with accuracy

Requirements

*Professional Skills:*

Excellent verbal and written communication skills in English

Strong organizational and time management abilities

Exceptional attention to detail and accuracy

Ability to multitask and prioritise effectively

Problem -solving skills and initiative

High level of professionalism and business etiquette

*Personal Attributes:*

Discretion and ability to handle confidential information

Polished and professional demeanour

Proactive and self -motivated

Flexible and adaptable to changing priorities

Strong interpersonal skills

Ability to work independently with minimal supervision

Calm under pressure and deadline -oriented

Benefits

• Opportunity to work with a
  growing company.
  
• Fixed salary.
  
• Supportive and collaborative
  work culture.
  
• Learning exposure in beauty,
  wellness, and digital commerce