Executive Assistant

This role is for one of the Weekday's clients

Min Experience: 6 years

Location: Gurugram

JobType: full-time

We are seeking a highly experienced, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as a trusted partner to executives, ensuring seamless day-to-day operations, effective communication, and optimal time management. This role requires exceptional organizational skills, discretion, and the ability to operate with minimal supervision in a fast-paced, high-impact environment.

Key Responsibilities

Executive Support & Calendar Management

• Provide end-to-end administrative support to senior executives, including complex calendar management, meeting scheduling, and prioritization of appointments.
• Anticipate executive needs and proactively resolve scheduling conflicts and time-sensitive matters.
• Prepare daily agendas, briefing notes, and follow-up action items to ensure maximum executive effectiveness.

Communication & Stakeholder Management

• Act as a primary point of contact between executives and internal/external stakeholders.
• Screen, prioritize, and manage emails, calls, and correspondence with professionalism and confidentiality.
• Draft, review, and edit emails, presentations, reports, and other executive-level documents.

Meeting & Travel Coordination

• Organize and coordinate internal and external meetings, board meetings, and leadership offsites.
• Prepare meeting materials, take accurate minutes, track action items, and ensure timely follow-ups.
• Manage domestic and international travel arrangements, including itineraries, accommodations, visas, and expense coordination.

Operational & Administrative Excellence

• Support day-to-day office operations related to executive functions.
• Maintain accurate records, confidential files, and documentation with high attention to detail.
• Assist with expense management, reimbursements, and basic financial tracking.

Strategic & Project Support

• Support executives on special projects, cross-functional initiatives, and strategic priorities.
• Track deliverables, deadlines, and dependencies across teams.
• Conduct research, compile data, and create concise summaries to support decision-making.

Required Skills & Qualifications

• 6–8 years of proven experience as an Executive Assistant or in a similar senior administrative role supporting CXOs or senior leadership.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a high level of professionalism.
• High level of discretion, integrity, and ability to handle confidential information.
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook, Docs, Sheets, Slides).
• Strong problem-solving skills with a proactive, solution-oriented mindset.
• Ability to work independently, manage ambiguity, and adapt to changing priorities.

Preferred Attributes

• Experience working in fast-paced, high-growth, or corporate environments.
• Strong interpersonal skills with the ability to build trust and credibility at all levels.
• Detail-oriented with a strong sense of ownership and accountability.
• Calm under pressure and capable of managing multiple priorities simultaneously.