Executive Assistant

Job Title

Job Description Summary

Job Description

About the Role

• Executive Support

• Manage and maintain the VP’s calendar including scheduling meetings, appointments, and travel arrangements across multiple regions (India, SEA & MEA).

• Prioritize and screen emails, calls, and requests, ensuring timely communication and response management.
• Prepare high‑quality documents including reports, presentations, dashboards, and leadership briefs.
• Meeting & Coordination

• Plan, organize, and coordinate regional and cross‑functional meetings including logistics, agendas, pre‑reads, and minutes.
• Ensure follow‑up and closure of action items from leadership and HR meetings.Documentation & Communication
• Draft communications, announcements, emails, and presentations with accuracy and professionalism.
• Manage confidential files, records, and HR documents with complete discretion.

• Regional HR Support (India, SEA & MEA)

• Coordinate with HR teams, leadership, and external partners across regions for People Partnering operations.
• Assist in tracking key HR initiatives, engagement activities, and leadership reviews.

• Administrative & Operational Support

• Handle expense management, reimbursement reports, and budget tracking for People Partnering function.
• Support travel bookings, itineraries, and logistics for regional visits and business events.
• Maintain smooth day‑to‑day functioning of the VP’s office with proactive issue resolution.

About You

• Proven experience as an Executive Assistant or in a similar administrative role.
•  Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software (e.g., MS Office Suite, calendar tools).
• Ability to work independently and manage multiple priorities effectively.
• High level of discretion and professionalism when dealing with sensitive information.

Skills & Competencies

• Communication: Excellent written and verbal communication skills; ability to draft leadership‑level communication and handle sensitive HR matters
• Organizational Skills: Strong time‑management capabilities with ability to manage multiple priorities across regions and time zones.
• Technical Skills:

• Advanced proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word).
•  Comfortable with HR systems, calendar tools, and collaboration platforms.

• Professional Attributes:

• High level of discretion in handling confidential HR and leadership information.
• Strong interpersonal skills with the ability to interact with senior stakeholders.
• Self‑motivated, proactive, and capable of anticipating leadership needs.
• Ability to work independently and under pressure in a fast‑paced environment.

Total Years of Experience

• 8-12 years of related experience and/or training.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.