Executive Assistant

About AstraZeneca

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Executive Assistant

Role Purpose

The Executive Assistant & Program Coordinator provides advanced administrative and organizational support to a senior executive. Beyond traditional secretarial duties, this role involves coordinating key functional initiatives, managing vendor operations, and supporting program-level activities that enhance the effectiveness of the leadership office.

The ideal candidate will combine exceptional organizational and communication skills with a strong ability to manage multiple priorities, projects, and stakeholder relationships in a fast-paced environment.

Key Duties and Responsibilities

Executive & Administrative Support

• Manage the senior leader’s calendar, appointments, and travel logistics.
• Coordinate leadership meetings, governance reviews, and site events, ensuring all logistics and pre-reads are in place.
• Prepare presentations, communications, and briefing materials with accuracy and professionalism.
• Handle confidential correspondence and information with utmost discretion.

Program & Initiative Coordination

• Support execution of key business or functional programs, including tracking deliverables, preparing progress reports, and managing timelines.
• Coordinate with cross-functional teams to ensure timely closure of assigned actions.
• Maintain dashboards, trackers, and periodic updates for leadership visibility.
• Assist in the planning and delivery of engagement or capability-building initiatives.

Vendor & Operations Management

• Manage vendor coordination for meetings, events, or administrative support functions.
• Oversee PO creation, invoice processing, and vendor payments in partnership with Finance and Procurement teams.
• Support execution of high-profile visits, conferences, and leadership offsites.

Communication & Stakeholder Management

• Liaise with internal and external stakeholders on behalf of the leader, ensuring clear and timely communication.
• Draft and circulate key updates, announcements, or minutes of meetings.
• Support the leadership team with data consolidation, scheduling, and follow-ups across projects.

Required Skills and Competencies

• Strong program coordination and follow-through skills.
• Excellent organizational and multitasking ability.
• High level of confidentiality and judgment in handling sensitive matters.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Teams, and collaboration tools.
• Strong interpersonal skills with the ability to work effectively across teams.

Qualifications and Experience

• Graduate with 8–12 years of experience in executive or administrative support roles.
• Prior experience in managing programs, events, or cross-functional initiatives is desirable.
• Experience working in a multinational or matrix environment is preferred.

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.