Executive Assistant

ABOUT XENONSTACK

XenonStack is the fastest -growing Data and AI Foundry for Agentic Systems, enabling organizations to gain real -time and intelligent business insights.

We innovate through:

• Akira AI – Building Agentic Systems for AI Agents
  

• XenonStack Vision AI – Vision AI Platform
  

• NexaStack AI – Inference AI Infrastructure for Agentic Systems
  

Our mission is to accelerate the world’s transition to AI + Human Intelligence by building enterprise -grade AI platforms and driving global innovation.

THE OPPORTUNITY

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD).

As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast -paced environments, are detail -oriented, and have a strong sense of ownership, this role is for you.

KEY RESPONSIBILITIES

Executive Support

• Manage complex calendars, schedule meetings, and prioritize engagements.
  

• Prepare agendas, presentations, reports, and documentation for leadership meetings.
  

• Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD.
  

Operational Efficiency

• Coordinate follow -ups and track progress on action items and strategic initiatives.
  

• Support in project tracking, governance, and reporting for key business objectives.
  

• Assist in preparing materials for board meetings, investor updates, and external stakeholders.
  

Cross -Functional Coordination

• Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities.
  

• Facilitate communication across departments to ensure deadlines and deliverables are met.
  

Confidentiality & Professionalism

• Handle sensitive information with the utmost discretion and integrity.
  

• Maintain professionalism while interfacing with executives, partners, and clients.
  

Additional Support

• Organize domestic/international travel, logistics, and event coordination.
  

• Provide operational assistance in high -priority initiatives and ad hoc projects.
  

SKILLS & QUALIFICATIONS

Must -Have

• 4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C -suite leaders.
  

• Exceptional organizational and time management skills.
  

• Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software.
  

• Excellent written and verbal communication skills.
  

• Ability to work independently, anticipate needs, and take initiative.
  

• Strong sense of discretion when handling confidential information.
  

Good -to -Have

• Experience in fast -paced tech, SaaS, or AI -driven environments.
  

• Familiarity with Agile workflows and business operations.
  

• Bachelor’s or Master’s degree in Business Administration, Management, or related fields.
  

WHY SHOULD YOU JOIN US?

1. Work Closely with Leadership – Directly support the COO & MD on high -impact initiatives.
   

2. Strategic Exposure – Gain insight into business strategy, decision -making, and AI -driven transformation.
   

3. Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead.
   

4. Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders.
   

5. Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow.
   

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!

At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human -centric leadership principles, where deep work, simplicity, and adoption define everything we do.

Our Cultural Values

• Agency – Be self -directed and proactive.
  

• Taste – Sweat the details and build with precision.
  

• Ownership – Take responsibility for outcomes.
  

• Mastery – Commit to continuous learning and growth.
  

• Impatience – Move fast and embrace progress.
  

• Customer Obsession – Always put the customer first.
  

Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.