Job Responsibilities:

• Support leadership with calendar management, scheduling, meeting coordination, and follow -ups
  
• Coordinate internal and external communication across teams, clients, partners, and stakeholders
  
• Prepare meeting agendas, notes, trackers, reports, and action items
  
• Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
  
• Facilitate daily and weekly follow -ups with project stakeholders to ensure timely progress and closure of pending items
  
• Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities
  
• Support outreach tracking, CRM updates, reporting, and communication management
  
• Maintain organized documentation, records, SOPs, and operational trackers
  
• Collaborate with internal teams to ensure timely execution of projects and initiatives
  
• Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.
  

Requirements

Preferred Candidate Attributes:

• Strong ownership and accountability mindset
  
• Proactive and solution -oriented approach
  
• Ability to adapt quickly to changing priorities and deadlines
  
• Comfortable working across multiple teams and stakeholders
  
• Strong documentation and process management skills
  
• Ability to maintain confidentiality and professionalism in executive coordination
  

Benefits