Executive Assistant

Role Overview

Key Responsibilities

• Manage the Director's calendar, appointments, meetings, and travel schedules.
  
• Coordinate internal and external meetings, including preparation of agendas and meeting materials.
  
• Handle correspondence, emails, phone calls, and other communications on behalf of the Director.
  
• Maintain and organize confidential files, documents, and records.
  
• Prepare presentations, reports, MIS reports, and business documents as required.
  
• Track action items, follow up with stakeholders, and ensure timely completion of assigned tasks.
  
• Coordinate with internal teams, clients, vendors, and external partners.
  
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
  
• Assist in organizing business events, conferences, and leadership meetings.
  
• Manage expense reports, reimbursements, and other administrative activities.
  
• Screen and prioritize incoming requests and correspondence.
  
• Handle sensitive information with the highest level of confidentiality and professionalism.
  
  

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
  
• 2–6 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
  
• Excellent verbal and written communication skills.
  
• Strong organizational and multitasking abilities.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to prioritize tasks and work under tight deadlines.
  
• High level of professionalism, discretion, and confidentiality.
  
• Strong interpersonal and stakeholder management skills.
  
  

Preferred Skills

• Experience supporting Directors, CXOs, or Senior Executives.
  
• Exposure to travel management and event coordination.
  
• Knowledge of office administration and business correspondence.
  
• Experience in preparing reports, presentations, and meeting minutes.
  
• Ability to work independently with minimal supervision