Position Summary

We are looking for a highly
dependable, proactive, and execution-oriented Executive Assistant to work
directly with the Founder & Director of WebBee. This role goes far beyond
calendar management the person will act as an operational extension of the
founder, ensuring priorities move fast, meetings convert into execution, and
internal coordination happens efficiently.

This is a high-ownership role
suitable for someone who thrives in a fast-paced startup/SaaS environment and
enjoys solving problems, coordinating with teams, and bringing structure to
chaos.

The ideal candidate should be:

•               Extremely organized

•               Strong in follow-ups and coordination

•               Comfortable handling confidential information

•               Tech-savvy and process-oriented

•               Able to work under pressure and manage multiple
priorities

•               Strong in communication and execution

Key Responsibilities

Founder & Executive Support

Manage the Founder’s calendar,
appointments, meetings, and priorities

Coordinate internal and external meetings

Prepare agendas, MOMs (Minutes of Meetings), and track action
items

•               Ensure timely follow-ups with department heads
and stakeholders

•               Filter and prioritize communication for the
Founder

•               Handle confidential business information with
professionalism Business Coordination & Execution

•               Coordinate across Product, Sales, Marketing, HR,
and Operations teams

•               Track project timelines, deliverables, and
pending actions

•               Maintain dashboards, trackers, and reports for
leadership reviews

•               Ensure execution alignment across departments

•               Assist in strategic initiatives and special
projects

        •      

Administrative & Operational Support

•       Manage
travel planning, itineraries, bookings, and logistics

•       Handle
vendor coordination and office-related administrative tasks

•       Organize
documents, reports, presentations, and business records

•       Support
event coordination, webinars, leadership meetings, and client visits

•       Ensure
smooth day-to-day functioning of the Founder’s Office

Communication & Documentation

•               Draft emails, presentations, reports, and
internal communication

•               Maintain meeting records and business
documentation

•               Coordinate with clients, partners, and
leadership teams professionally

Requirements

• Can independently handle responsibilities
  without constant supervision