Principal Activities

EXECUTIVE & STRATEGIC SUPPORT

• Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.


• Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.


• Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.


• Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.


• Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.


• Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.


• Ensure all leadership materials are clear, consistent, and professionally presented.


• Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor & Guest Management:

• Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.


• Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics & Vendor Management:

• Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.


• Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others:

• Manage day-to-day office operations


• Ordering office supplies and managing inventory


• Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not in Scope:

• Compliance Required Areas


• Regulatory Responsibilities


• Health and Safety Responsibilities

Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

• Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)


• Professional communication skills


• Strong organizational skills


• Must be able to work in a fast-paced environment

Education & Experience

• Graduation


• Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.


• Associate degree preferred

CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities