Executive Assistant Technical Writing & Documentation

Summary

Job Description

Primary Responsibilities

• Manage calendars, scheduling, travel coordination, and meeting logistics.

• Monitor and prioritize communications and follow-up tasks.

• Prepare meeting agendas, minutes, and action item summaries.

• Liaise professionally with internal teams and external partners.

• Draft, review, and format business proposals and executive summaries.

• Develop standard operating procedures and process documentation.

• Compile research briefs, internal reports, and communications.

• Create presentation materials and stakeholder-ready deliverables.

• Ensure accuracy, clarity, and consistency in all documentation.

• Organize key deliverables from internal and external stakeholders

• Conduct research to support business initiatives and decision-making.

• Summarize insights and prepare concise written reports.

• Assist with vendor, partner, and project coordination tasks.

Qualifications:

• 5+ years of experience in executive support, administrative coordination, and technical writing

• Strong writing, editing, and communication skills.

• Excellent organizational and time-management abilities.

• Proficiency in Microsoft Office and/or Google Workspace.

• Ability to handle confidential information with discretion.

• Experience developing SOPs or business documentation.

• Familiarity with workflow or project management tools.

• Bachelor’s degree in Business, Communications, or related field.

What you’ll do”

At Guidewire, we foster a culture of curiosity, innovation, and responsible use of AI—empowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

“What you bring”

Demonstrated ability to embrace AI and apply it to your current role as well as data-driven insights to drive innovation, productivity, and continuous improvement.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.